> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/user-access/logic-global-admin/purchase/prompt-for-lot-no.-for-every-item-in-case-of-po-retrieval.md).
# Prompt for Lot No. for every item in case of PO Retrieval
**YouTube:** [How to Enable Lot/ Batch Number Prompt for Each Item During Purchase Order Retrieval ?](https://www.youtube.com/watch?v=vmccp8bAD50)
## How to Enable Lot/ Batch Number Prompt for Each Item During Purchase Order Retrieval?
This setting ensures that users are prompted to enter a **lot number for each item** during purchase order (PO) retrieval, improving batch traceability and inventory accuracy.
***
### **Step-by-Step Configuration**
* Open the **Logic Folder** and run **Logic Admin**.
* Go to **Global Settings**.
* Navigate to the **Purchase** tab.
* Locate and enable the option: **“Prompt for lot number for every item in case of PO retrieval.”**
Let's Keep this feature enable to observe its Impact in Billing.
* Click Save to apply the setting.
* **Restart the Software** to activate the changes.
> **Note:** This setting is also available within **Purchase Voucher Configuration**, where it must be enabled **individually for each voucher series**.\
> Using **Global Settings** ensures that the rule is enforced **across all series and branches**.
***
### **Functionality During Purchase Entry**
* Begin a new **Purchase Entry** by retrieving a **Purchase Order**.
* Select the desired **purchase order** from the list.
* Choose the items you wish to retrieve.
* The system will automatically display a **Lot Number window** for **each item**.
* You must specify:
* The **Lot Number**
* The **Quantity** to be retrieved
The system automatically displays a 'Lot Number' window for each item.
***
### B**enefits**
* Improves **lot-level tracking** and **inventory management**.
* Ensures that **every item** has a **defined lot number** during purchase.
* Minimizes manual follow-ups and errors in stock identification.
---
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