Default Quantity As
Last updated
Last updated
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In this tutorial, we'll explore a powerful feature that allows you to predefine item quantities during billing using various configuration options, including current stock and custom item fields.
Navigate to the Sales Voucher Configuration window.
Select the relevant billing series where the configuration needs to be applied.
Locate the option labeled: “Default Quantity As” Under the "Other Settings-2".
It includes Six Parameters to set Default Quantity.
None
One
Item Cf-1
Item Cf-2
Item Cf-3
Current Stock
None
The quantity field remains blank or zero by default.
The user must manually enter the quantity during transaction entry.
One
The system will automatically default the quantity to 1 for every item during transactions.
Useful for single-unit transactions or high-turnover items.
Item CF One (Conversion Factor One)
The system fetches quantity from CF1 (Conversion Factor 1) defined in the Item Master.
Example:
If CF1 indicates 1 case = 40 pieces, the quantity is automatically set to 40 when the item is added.
You can press F5 on the Packs column to check which conversion factor is being applied.
Item CF Two (Conversion Factor Two)
The system defaults to the box quantity as per CF2.
Example:
If CF2 defines a box as 20 units, then 20 will be set as the default quantity.
Item CF Three (Conversion Factor Three)
The quantity is fetched based on the value in CF3.
Typically used for defining piece-wise quantity.
Example:
CF3 may define quantity as 1 piece, and the system will auto-fill that value.
Current Stock
Automatically sets the quantity to the current available stock of the item.
Helpful for scenarios like stock clearance, inventory review, or sample billing.
This feature provides flexibility and automation in item quantity handling during billing, reducing manual input and ensuring consistency based on predefined item configurations.
