Rejection/Replacement Document Against Purchase

YouTube: Automatic Generation of Rejection & Replacement Debit Notes for Rejected Goods

Automatic Generation of Rejection & Replacement Debit Notes for Rejected Goods

Logic ERP offers a powerful feature that enables automatic generation of debit notes or purchase returns for rejections, shortages, and replacements. This not only saves time but also ensures accuracy and consistency in purchase return workflows.

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Step-by-Step Guide

Enter the Purchase Voucher

• Navigate to Purchase from the main menu.

• Create a new Purchase Voucher with the required item and supplier details.

Enter Rejection & Replacement Details

• Navigate to the Purchase and click to "Enter Rejection/Replacements Items against Purchase".

• Select the appropriate Purchase Voucher for which you want to record rejections or replacements.

• Choose the Item and enter:

  • Rejection Quantity

  • Shortage Quantity

  • Replacement Quantity

• Save the document once all details are entered.

Generate Purchase Return for Rejected & Shortage Items

• Navigate to the Purchase Return Under the Purchase Module and click on Reject./Repl.

• Select the “Rejection & Replacement” button.

• Choose the option to retrieve rejections and shortages.

• All applicable items will be retrieved and listed automatically.

• Save the voucher to generate the Purchase Return for rejections and shortages.

Generate Purchase Return for Replacements

• Navigate to Purchase Return (Replacements).

• Click on the “Replacement” option.

• Use the Retrieve Replacements function.

• Click on “Replacements Purchase” to fetch relevant data.

• Review the entries and save the voucher.

• This completes the generation of the Purchase Return for Replacements.

Retrieve Replacement in Purchase Return

• In the purchase return interface, click on “Rejection and Replacement”.

• Select Retrieve Replacement from the drop-down.

• Confirm the replacement return has been successfully generated.

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Key Benefits

• Automates the creation of debit notes and returns.

• Reduces manual effort and human errors.

• Tracks rejections, shortages, and replacements with ease.

• Ensures supplier accountability and streamlines inventory management.