# Rejection/Replacement Document Against Purchase

**YouTube:** [Automatic Generation of Rejection & Replacement Debit Notes for Rejected Goods](https://www.youtube.com/watch?v=Vqna_I8HIBI\&t=3s)

## Automatic Generation of Rejection & Replacement Debit Notes for Rejected Goods

Logic ERP offers a powerful feature that enables automatic generation of **debit notes** or **purchase returns** for **rejections**, **shortages**, and **replacements**. This not only saves time but also ensures accuracy and consistency in purchase return workflows.

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### **Step-by-Step Guide**

#### **Enter the Purchase Voucher**

* Navigate to **Purchase** from the main menu.
* Create a new **Purchase Voucher** with the required item and supplier details.

<figure><img src="/files/xTE2x1g7JpCRZoUz28M0" alt=""><figcaption></figcaption></figure>

#### **Enter Rejection & Replacement Details**

* Navigate to the Purchase and click to **"Enter Rejection/Replacements Items against Purchase".**
* Select the appropriate **Purchase Voucher** for which you want to record rejections or replacements.

<figure><img src="/files/9pF178d6YPnsj2YRvJIc" alt=""><figcaption></figcaption></figure>

* Choose the **Item** and enter:
  * **Rejection Quantity**
  * **Shortage Quantity**
  * **Replacement Quantity**

<figure><img src="/files/gOmIxkntMY07YAKF7Tle" alt=""><figcaption></figcaption></figure>

* Save the document once all details are entered.

#### **Generate Purchase Return for Rejected & Shortage Items**

* Navigate to the **Purchase Return** Under the Purchase Module and click on **Reject./Repl.**
* Select the **“Rejection & Replacement”** button.

<figure><img src="/files/c45Apjpq246dJ86hZAcq" alt=""><figcaption></figcaption></figure>

* Choose the option to **retrieve rejections and shortages**.
* All applicable items will be retrieved and listed automatically.

<figure><img src="/files/tHJQTlDry2ZgqwzdzlL1" alt=""><figcaption></figcaption></figure>

* Save the voucher to generate the **Purchase Return** for rejections and shortages.

#### **Generate Purchase Return for Replacements**

* Navigate to **Purchase Return (Replacements)**.
* Click on the **“Replacement”** option.
* Use the **Retrieve Replacements** function.
* Click on **“Replacements Purchase”** to fetch relevant data.

<figure><img src="/files/E5daDkKzl3MIdyCXHXE9" alt=""><figcaption></figcaption></figure>

* Review the entries and save the voucher.
* This completes the generation of the **Purchase Return for Replacements**.

#### **Retrieve Replacement in Purchase Return**

* In the purchase return interface, click on **“Rejection and Replacement”**.
* Select **Retrieve Replacement** from the drop-down.

<figure><img src="/files/oGRqHAAogMIm09s6KzrW" alt=""><figcaption></figcaption></figure>

* Confirm the replacement return has been successfully generated.

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### **Key Benefits**

* Automates the creation of debit notes and returns.
* Reduces manual effort and human errors.
* Tracks rejections, shortages, and replacements with ease.
* Ensures supplier accountability and streamlines inventory management.


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