Special checks for Schedule H & Narcotics items (Disallows users to sell the products without patien

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💊🧾 Mandatory Patient & Doctor Info for NRX Items in Logic ERP

In pharmacy and medical retail, certain medicines require strict documentation for legal and safety reasons. 💼⚖️ Items under the NRX (Non-Repeatable Prescription) category must include Patient Name and Doctor’s Name before billing. 🧍‍♂️👨‍⚕️

This guide shows how Logic ERP helps enforce this rule in the Sale Bill – Touch Screen interface and how to configure it for specific item groups. 📲✅

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🎯 Objective

🔐 To demonstrate how the Logic ERP software prevent billing of NRX items without required patient/doctor info. ⚙️ Learn how to enable or disable this rule at the item group level.

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🧭 Step-by-Step Guide

🛑Step 1: Attempt to Create a Bill Without Mandatory Details

1. Launch the Sale Bill screen in the Touch Screen mode.

2. Begin creating a new sales bill🧾.

3. Do not fill in the Patient Name and Doctor Name in the bill header.

4. Add an item that is categorized under the NRX group💊.

💡 Tip: NRX items typically require detailed documentation due to their medical and legal sensitivity.

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⚠️Step 2: Save the Bill Without Required Information

• Try to save the bill💾.

• ❌The system will deny the 'Save the Bill' operation.

• 🚨A warning or error message will be displayed, indicating that Patient Name and Doctor Name are required for billing NRX items.

⚠️ This is a built-in compliance feature to prevent unauthorized or incomplete dispensing of prescription-controlled items.

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✍️Step 3: Enter Mandatory Header Details

1. Return to the bill header section.

2. Enter the:

   • 🧑 Patient Name

   • 👨‍⚕️ Doctor Name

3. Save the bill again✅.

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✅Step 4: Successful Bill Generation

• This time, the bill will be saved successfully🎉, as all required fields are completed.

• The system now recognizes the bill as valid📝✔️, since it meets the required compliance checks.

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🛠️How to Enable or Disable This Validation for Item Groups

The enforcement of patient and doctor information can be configured at the item or item group level by following these steps:

1. Go to the Item Master or Item Group Settings🗂️.

2. Locate the column or setting labeled “Prompt if Selected in Bill”.

3. For any group (such as NRX) where compliance is mandatory, select “Yes”✅.

4. Once enabled, the system will always check for Patient and Doctor Names when any item from this group is included🔒 in a sale.

✅ This allows you to customize the validation behavior based on item type or regulatory requirements.

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🌟Benefits of Enabling This Check

• 🛡️Regulatory Compliance: Ensures adherence to prescription medicine regulations.

• 🚫Error Prevention: Avoids accidental sale of restricted medicines without documentation.

• 📂Audit Readiness: Keeps your records complete and ready for inspections or audits.

• 🧬Patient Safety: Supports better traceability and accountability in pharmaceutical transactions.

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📌 Conclusion

The ability to enforce mandatory entry of Patient and Doctor info for NRX items makes your pharmacy:

✅ More compliant. ✅ More secure. ✅ More patient-focused.

Configuring this setting in Logic ERP ensures that your team never bypass these important details when handling sensitive medications 💊💻.