# Serial Number/IMEI wise billing for electronic goods

YouTube: [Serial Number/IMEI wise billing for electronic goods](https://youtu.be/v53GY_ALXGk?si=36qMTr_sSpBU0Wd1)

## 📱 IMEI-Based Inventory and Billing Management (Complete Walkthrough)

This tutorial provides a complete walkthrough of handling **IMEI-based inventory and billing**—from entering📥purchase details to managing serial numbers📄, making sales🛒, and processing payments💳.

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### 🔹 Step 1️⃣: Creating a Purchase Bill

The first step is to **record the incoming stock** by creating a **Purchase Bill**. This bill serves as the foundation for inventory updates and IMEI tracking.

#### ✅ Actions:

* Navigate➡️ to the **Purchase Entry** module.
* Fill in the following essential details:
  * 🏷️**Account Name** – The supplier or vendor's name.
  * 🧾**Bill Number** – The invoice number provided by the supplier.
  * 📅**Bill Date** – The date of the purchase or invoice issue.

> 🎯 *Purpose:* This ensures that the transaction is **traceable and linked** to a specific vendor and invoice.

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### 🔹 Step 2️⃣: Adding Items & Defining IMEI Numbers

Once the bill is created, proceed to **enter the items being purchased**. Since each mobile device has a unique **IMEI (International Mobile Equipment Identity)** number, it's crucial to assign each piece its own serial number.

#### ✅ Actions:

* ➕Select and add the item(s) to the purchase bill.
* A **Serial Number Entry Window** will appear:
  * 🔢Enter the **Lot Number** (if applicable).
  * \#️⃣Enter the **Total Quantity**.
  * ✍️Manually input **IMEI/Serial Numbers** for each item.

> 📝 *Note:* This method is ideal for small batches or when each serial number is significantly different.

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### 🔹  Step 3️⃣: Bulk IMEI Assignment (Fast Method 🚀)

For larger quantities, manually entering IMEI numbers can be time-consuming. **Use the bulk assignment feature for a faster workflow.**

#### ✅ Actions:

1. Click on the ➡️**Purchase Voucher** option under the **purchase** section.
2. From the list, select the specific purchase voucher.
3. Choose the relevant item.
4. Press the **F2**➡️ key to open the **Bulk IMEI Entry Window**.
5. Define:
   * 📱**Start Mobile Number** – The first IMEI in the series.
   * 🔢**Start Row** – The row number to begin from.
   * 📦**Quantity** – The number of items to assign.

✅The system will auto-generate the rest of the serial numbers based on the input.

> 🔄 *Advantage:* This feature saves time⏳ and ensures consistent serial numbering.

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### 🔹Step 4️⃣: Creating a Sale Bill with IMEI Tracking

After your inventory has been updated📋with IMEI numbers, you're ready to create a **Sale Bill**.

Before scanning or selecting IMEI numbers, ensure the voucher configuration is properly set.

#### ✅ Pre-Configuration:

* Navigate to➡️ **Sales Voucher Configuration**.
* Choose the appropriate **Sale Bill Series** (e.g., Retail, Wholesale).
* Under **Other Settings 2**:
  * Set **Item Code** to "**Serial Mobile Number**".

#### ✅ Actions:

* Begin a ➕**new** **Sale Entry**.
* 📲**Scan or** ✍️ **enter** the **IMEI/Serial Number** of the mobile device.
* The system will automatically populate:
  * 📦**Item Name**
  * 🛠️**Model**
  * 💰**Price**
  * 🔗**Any linked details from inventory**

> 🎯 *Purpose:* Ensures that every sale is tied to a **specific IMEI,** allowing complete **traceability** and **warranty tracking**.

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### 🔹Step 5️⃣: Creating or Selecting a Retail Customer

Retail sales typically involve individual customers. Capturing👤 their information improves customer service and helps in future references or warranty claims.

#### ✅ Actions:

* If the customer is new➡️, create a profile by entering:
  * 🧑‍💼**Customer Name**
  * 📞**Contact Number**
* For returning customers➡️, simply select from the existing list.

> 📌 *Tip:* Maintaining a retail customer database supports loyalty programs🎁, feedback tracking📝, and repeat marketing🎯.

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### 🔹Step 6️⃣: Processing the Payment

Once the sale is complete, proceed to finalize the payment💳.

#### ✅ Actions:

* Click on the➡️ **Payment Option** button.
* Choose from a variety of **payment modes**:
  * 💵**Cash**
  * 💳**Credit/Debit Card**
  * 📱**UPI / QR Code**
  * 💼**Digital Wallets**
* 🧩Split payment is supported (e.g., part via card, part via cash).
* Customize the payment window to suit your business needs.

> 💡 *Flexibility:* Offering multiple and partial payment options enhances customer satisfaction🛒.

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## ✅ Conclusion

By following this easy tutorial, your business can:

* 🧠 Maintain accurate **IMEI-wise stock** records.
* ⚡ Automate **Serial Number assignment** for efficiency.
* 🧾 Ensure full **Traceability** from purchase to sale.
* 🛠️ Offer better **after-sales service and warranty tracking.**
* 🌟 Improve **Customer Experience** and streamline 💳 **Payment** handling..

📈 Logic ERP makes IMEI-based billing **faster**, **more accurate**, and **customer-friendly**! 🚀