# Serial Number/IMEI wise billing for electronic goods

YouTube: [Serial Number/IMEI wise billing for electronic goods](https://youtu.be/v53GY_ALXGk?si=36qMTr_sSpBU0Wd1)

## 📱 IMEI-Based Inventory and Billing Management (Complete Walkthrough)

This tutorial provides a complete walkthrough of handling **IMEI-based inventory and billing**—from entering📥purchase details to managing serial numbers📄, making sales🛒, and processing payments💳.

***

### 🔹 Step 1️⃣: Creating a Purchase Bill

The first step is to **record the incoming stock** by creating a **Purchase Bill**. This bill serves as the foundation for inventory updates and IMEI tracking.

#### ✅ Actions:

* Navigate➡️ to the **Purchase Entry** module.
* Fill in the following essential details:
  * 🏷️**Account Name** – The supplier or vendor's name.
  * 🧾**Bill Number** – The invoice number provided by the supplier.
  * 📅**Bill Date** – The date of the purchase or invoice issue.

> 🎯 *Purpose:* This ensures that the transaction is **traceable and linked** to a specific vendor and invoice.

***

### 🔹 Step 2️⃣: Adding Items & Defining IMEI Numbers

Once the bill is created, proceed to **enter the items being purchased**. Since each mobile device has a unique **IMEI (International Mobile Equipment Identity)** number, it's crucial to assign each piece its own serial number.

#### ✅ Actions:

* ➕Select and add the item(s) to the purchase bill.
* A **Serial Number Entry Window** will appear:
  * 🔢Enter the **Lot Number** (if applicable).
  * \#️⃣Enter the **Total Quantity**.
  * ✍️Manually input **IMEI/Serial Numbers** for each item.

> 📝 *Note:* This method is ideal for small batches or when each serial number is significantly different.

***

### 🔹  Step 3️⃣: Bulk IMEI Assignment (Fast Method 🚀)

For larger quantities, manually entering IMEI numbers can be time-consuming. **Use the bulk assignment feature for a faster workflow.**

#### ✅ Actions:

1. Click on the ➡️**Purchase Voucher** option under the **purchase** section.
2. From the list, select the specific purchase voucher.
3. Choose the relevant item.
4. Press the **F2**➡️ key to open the **Bulk IMEI Entry Window**.
5. Define:
   * 📱**Start Mobile Number** – The first IMEI in the series.
   * 🔢**Start Row** – The row number to begin from.
   * 📦**Quantity** – The number of items to assign.

✅The system will auto-generate the rest of the serial numbers based on the input.

> 🔄 *Advantage:* This feature saves time⏳ and ensures consistent serial numbering.

***

### 🔹Step 4️⃣: Creating a Sale Bill with IMEI Tracking

After your inventory has been updated📋with IMEI numbers, you're ready to create a **Sale Bill**.

Before scanning or selecting IMEI numbers, ensure the voucher configuration is properly set.

#### ✅ Pre-Configuration:

* Navigate to➡️ **Sales Voucher Configuration**.
* Choose the appropriate **Sale Bill Series** (e.g., Retail, Wholesale).
* Under **Other Settings 2**:
  * Set **Item Code** to "**Serial Mobile Number**".

#### ✅ Actions:

* Begin a ➕**new** **Sale Entry**.
* 📲**Scan or** ✍️ **enter** the **IMEI/Serial Number** of the mobile device.
* The system will automatically populate:
  * 📦**Item Name**
  * 🛠️**Model**
  * 💰**Price**
  * 🔗**Any linked details from inventory**

> 🎯 *Purpose:* Ensures that every sale is tied to a **specific IMEI,** allowing complete **traceability** and **warranty tracking**.

***

### 🔹Step 5️⃣: Creating or Selecting a Retail Customer

Retail sales typically involve individual customers. Capturing👤 their information improves customer service and helps in future references or warranty claims.

#### ✅ Actions:

* If the customer is new➡️, create a profile by entering:
  * 🧑‍💼**Customer Name**
  * 📞**Contact Number**
* For returning customers➡️, simply select from the existing list.

> 📌 *Tip:* Maintaining a retail customer database supports loyalty programs🎁, feedback tracking📝, and repeat marketing🎯.

***

### 🔹Step 6️⃣: Processing the Payment

Once the sale is complete, proceed to finalize the payment💳.

#### ✅ Actions:

* Click on the➡️ **Payment Option** button.
* Choose from a variety of **payment modes**:
  * 💵**Cash**
  * 💳**Credit/Debit Card**
  * 📱**UPI / QR Code**
  * 💼**Digital Wallets**
* 🧩Split payment is supported (e.g., part via card, part via cash).
* Customize the payment window to suit your business needs.

> 💡 *Flexibility:* Offering multiple and partial payment options enhances customer satisfaction🛒.

***

## ✅ Conclusion

By following this easy tutorial, your business can:

* 🧠 Maintain accurate **IMEI-wise stock** records.
* ⚡ Automate **Serial Number assignment** for efficiency.
* 🧾 Ensure full **Traceability** from purchase to sale.
* 🛠️ Offer better **after-sales service and warranty tracking.**
* 🌟 Improve **Customer Experience** and streamline 💳 **Payment** handling..

📈 Logic ERP makes IMEI-based billing **faster**, **more accurate**, and **customer-friendly**! 🚀


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://kb.logicerp.com/logic-erp-in-action-a-feature-overview/distribution/billing/serial-number-imei-wise-billing-for-electronic-goods.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.