Serial Number/IMEI wise billing for electronic goods

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📱 IMEI-Based Inventory and Billing Management (Complete Walkthrough)

This tutorial provides a complete walkthrough of handling IMEI-based inventory and billing—from entering📥purchase details to managing serial numbers📄, making sales🛒, and processing payments💳.

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🔹 Step 1️⃣: Creating a Purchase Bill

The first step is to record the incoming stock by creating a Purchase Bill. This bill serves as the foundation for inventory updates and IMEI tracking.

✅ Actions:

• Navigate➡️ to the Purchase Entry module.

• Fill in the following essential details:

  • 🏷️Account Name – The supplier or vendor's name.

  • 🧾Bill Number – The invoice number provided by the supplier.

  • 📅Bill Date – The date of the purchase or invoice issue.

🎯 Purpose: This ensures that the transaction is traceable and linked to a specific vendor and invoice.

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🔹 Step 2️⃣: Adding Items & Defining IMEI Numbers

Once the bill is created, proceed to enter the items being purchased. Since each mobile device has a unique IMEI (International Mobile Equipment Identity) number, it's crucial to assign each piece its own serial number.

✅ Actions:

• ➕Select and add the item(s) to the purchase bill.

• A Serial Number Entry Window will appear:

  • 🔢Enter the Lot Number (if applicable).

  • #️⃣Enter the Total Quantity.

  • ✍️Manually input IMEI/Serial Numbers for each item.

📝 Note: This method is ideal for small batches or when each serial number is significantly different.

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🔹 Step 3️⃣: Bulk IMEI Assignment (Fast Method 🚀)

For larger quantities, manually entering IMEI numbers can be time-consuming. Use the bulk assignment feature for a faster workflow.

✅ Actions:

1. Click on the ➡️Purchase Voucher option under the purchase section.

2. From the list, select the specific purchase voucher.

3. Choose the relevant item.

4. Press the F2➡️ key to open the Bulk IMEI Entry Window.

5. Define:

   • 📱Start Mobile Number – The first IMEI in the series.

   • 🔢Start Row – The row number to begin from.

   • 📦Quantity – The number of items to assign.

✅The system will auto-generate the rest of the serial numbers based on the input.

🔄 Advantage: This feature saves time⏳ and ensures consistent serial numbering.

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🔹Step 4️⃣: Creating a Sale Bill with IMEI Tracking

After your inventory has been updated📋with IMEI numbers, you're ready to create a Sale Bill.

Before scanning or selecting IMEI numbers, ensure the voucher configuration is properly set.

✅ Pre-Configuration:

• Navigate to➡️ Sales Voucher Configuration.

• Choose the appropriate Sale Bill Series (e.g., Retail, Wholesale).

• Under Other Settings 2:

  • Set Item Code to "Serial Mobile Number".

✅ Actions:

• Begin a ➕new Sale Entry.

• 📲Scan or ✍️ enter the IMEI/Serial Number of the mobile device.

• The system will automatically populate:

  • 📦Item Name

  • 🛠️Model

  • 💰Price

  • 🔗Any linked details from inventory

🎯 Purpose: Ensures that every sale is tied to a specific IMEI, allowing complete traceability and warranty tracking.

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🔹Step 5️⃣: Creating or Selecting a Retail Customer

Retail sales typically involve individual customers. Capturing👤 their information improves customer service and helps in future references or warranty claims.

✅ Actions:

• If the customer is new➡️, create a profile by entering:

  • 🧑‍💼Customer Name

  • 📞Contact Number

• For returning customers➡️, simply select from the existing list.

📌 Tip: Maintaining a retail customer database supports loyalty programs🎁, feedback tracking📝, and repeat marketing🎯.

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🔹Step 6️⃣: Processing the Payment

Once the sale is complete, proceed to finalize the payment💳.

✅ Actions:

• Click on the➡️ Payment Option button.

• Choose from a variety of payment modes:

  • 💵Cash

  • 💳Credit/Debit Card

  • 📱UPI / QR Code

  • 💼Digital Wallets

• 🧩Split payment is supported (e.g., part via card, part via cash).

• Customize the payment window to suit your business needs.

💡 Flexibility: Offering multiple and partial payment options enhances customer satisfaction🛒.

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✅ Conclusion

By following this easy tutorial, your business can:

• 🧠 Maintain accurate IMEI-wise stock records.

• ⚡ Automate Serial Number assignment for efficiency.

• 🧾 Ensure full Traceability from purchase to sale.

• 🛠️ Offer better after-sales service and warranty tracking.

• 🌟 Improve Customer Experience and streamline 💳 Payment handling..

📈 Logic ERP makes IMEI-based billing faster, more accurate, and customer-friendly! 🚀