Serial Number/IMEI wise billing for electronic goods
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📱 IMEI-Based Inventory and Billing Management (Complete Walkthrough)
This tutorial provides a complete walkthrough of handling IMEI-based inventory and billing—from entering📥purchase details to managing serial numbers📄, making sales🛒, and processing payments💳.
🔹 Step 1️⃣: Creating a Purchase Bill
The first step is to record the incoming stock by creating a Purchase Bill. This bill serves as the foundation for inventory updates and IMEI tracking.
✅ Actions:
Navigate➡️ to the Purchase Entry module.
Fill in the following essential details:
🏷️Account Name – The supplier or vendor's name.
🧾Bill Number – The invoice number provided by the supplier.
📅Bill Date – The date of the purchase or invoice issue.
🎯 Purpose: This ensures that the transaction is traceable and linked to a specific vendor and invoice.
🔹 Step 2️⃣: Adding Items & Defining IMEI Numbers
Once the bill is created, proceed to enter the items being purchased. Since each mobile device has a unique IMEI (International Mobile Equipment Identity) number, it's crucial to assign each piece its own serial number.
✅ Actions:
➕Select and add the item(s) to the purchase bill.
A Serial Number Entry Window will appear:
🔢Enter the Lot Number (if applicable).
#️⃣Enter the Total Quantity.
✍️Manually input IMEI/Serial Numbers for each item.
📝 Note: This method is ideal for small batches or when each serial number is significantly different.
🔹 Step 3️⃣: Bulk IMEI Assignment (Fast Method 🚀)
For larger quantities, manually entering IMEI numbers can be time-consuming. Use the bulk assignment feature for a faster workflow.
✅ Actions:
Click on the ➡️Purchase Voucher option under the purchase section.
From the list, select the specific purchase voucher.
Choose the relevant item.
Press the F2➡️ key to open the Bulk IMEI Entry Window.
Define:
📱Start Mobile Number – The first IMEI in the series.
🔢Start Row – The row number to begin from.
📦Quantity – The number of items to assign.
✅The system will auto-generate the rest of the serial numbers based on the input.
🔄 Advantage: This feature saves time⏳ and ensures consistent serial numbering.
🔹Step 4️⃣: Creating a Sale Bill with IMEI Tracking
After your inventory has been updated📋with IMEI numbers, you're ready to create a Sale Bill.
Before scanning or selecting IMEI numbers, ensure the voucher configuration is properly set.
✅ Pre-Configuration:
Navigate to➡️ Sales Voucher Configuration.
Choose the appropriate Sale Bill Series (e.g., Retail, Wholesale).
Under Other Settings 2:
Set Item Code to "Serial Mobile Number".
✅ Actions:
Begin a ➕new Sale Entry.
📲Scan or ✍️ enter the IMEI/Serial Number of the mobile device.
The system will automatically populate:
📦Item Name
🛠️Model
💰Price
🔗Any linked details from inventory
🎯 Purpose: Ensures that every sale is tied to a specific IMEI, allowing complete traceability and warranty tracking.
🔹Step 5️⃣: Creating or Selecting a Retail Customer
Retail sales typically involve individual customers. Capturing👤 their information improves customer service and helps in future references or warranty claims.
✅ Actions:
If the customer is new➡️, create a profile by entering:
🧑💼Customer Name
📞Contact Number
For returning customers➡️, simply select from the existing list.
📌 Tip: Maintaining a retail customer database supports loyalty programs🎁, feedback tracking📝, and repeat marketing🎯.
🔹Step 6️⃣: Processing the Payment
Once the sale is complete, proceed to finalize the payment💳.
✅ Actions:
Click on the➡️ Payment Option button.
Choose from a variety of payment modes:
💵Cash
💳Credit/Debit Card
📱UPI / QR Code
💼Digital Wallets
🧩Split payment is supported (e.g., part via card, part via cash).
Customize the payment window to suit your business needs.
💡 Flexibility: Offering multiple and partial payment options enhances customer satisfaction🛒.
✅ Conclusion
By following this easy tutorial, your business can:
🧠 Maintain accurate IMEI-wise stock records.
⚡ Automate Serial Number assignment for efficiency.
🧾 Ensure full Traceability from purchase to sale.
🛠️ Offer better after-sales service and warranty tracking.
🌟 Improve Customer Experience and streamline 💳 Payment handling..
📈 Logic ERP makes IMEI-based billing faster, more accurate, and customer-friendly! 🚀
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