Bills Receivables/Payables

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📘 Managing Receivables & Payables in Logic ERP

In this tutorial, we’ll explore how Receivables (💰 proof of debt) and Payables (📦 amounts owed for purchases) are tracked and adjusted in Logic ERP.

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📊 Viewing the Outstanding Report

To begin, let's access the Outstanding Report.

1. Navigate to Reports/Queries 📂.

2. Expand Financial Reports 💼.

3. Click on Dues/Ageing Analysis ⏳

📋 This report shows all due and overdue bills – helping you track outstanding Receivables (🟢 incoming money) and Payables (🔴 outgoing money).

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🔄 Adjusting Entries in Two Ways

🛠️ Method 1: Adjusting Bills While Passing the Entry

1. While entering a Receipt or Payment 💳, go to the Adjust BR/BP column.

2. Press Enter ⌨️ — a window will appear showing pending bills linked to the selected account.

3. Select the bill entry✅ you wish to adjust and save 💾the voucher.

🎯 This allows real-time adjustments of pending receivables or payables at the time of data entry!

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📑 Method 2: Adjusting Entries Separately

1. Navigate to Adjust Bill Receivables & Payables 🔧 under the Account Vouchers menu.

2. Select the Account 📘 for which you need to adjust entries.

👀 You will see that a window will now display:

• 🔵 List of bills (pending payments/receivables).

• 🟢 List of receipts/payments made.

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⚙️ Adjusting Entries

✋ Manual Adjustment

1. Click on a Bill Row 📄 to select the pending invoice.

2. Then, click on the corresponding receipt or payment row💸.

3. Press Adjust Entry 🔁 to match the selected transactions.

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🤖 Automatic Adjustment (FIFO Method)

• If you wish to automatically adjust multiple pending bills, click on Adjust All FIFO🔄 (First In, First Out).

• The system will match the oldest pending invoices first (📦➡️💰), streamlining the process.

📌 Great method for bulk adjustments!

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↩️ Undoing Adjustments

If needed, you can undo previously adjusted entries.

1. Click on Undo Adjustment 🔓 in the menu.

2. A list of already adjusted entries 📜 will appear.

3. Select entries you want to revert🔙 (fully or partially)

4. Click on Undo Entries 🔄 — and the transactions will be restored to the pending list.

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✅ Verifying the Adjustments

• Lets re-generate the Outstanding Report 📊 to verify the changes.

• ✅ The pending balances will been adjusted.

• 📉 Only the remaining outstanding balances will show.

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📈 Final Thoughts

Using these features, Logic ERP helps you:

• 📋 Accurate tracking of what’s owed and what’s received

• 🔄 Adjust bills accurately.

• 🔍 Maintain clean financial records.

• 🧠 Make smarter financial decisions!