# Sale Bill Narration

**YouTube:** [How to Customize the Narration Field in Sale Bill ?](https://www.youtube.com/watch?v=7muK-D-9-Dk)

## How to Customize the Narration Field in Sale Bill?

In this tutorial, we’ll show you how to set up and customize **ledger narration** in Logic ERP using the remarks entered in your sale bills.

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### Access Sales Voucher Configuration

* Open **Sales Voucher Configuration**.
* Select the R**elevant Billing Series**.
* Click to **Other Settings-2.**
* Look for the option labeled: "**Sale Bill Narration"** 
* It includes **three parameters** to control how narration is generated.
  * Default Option
  * Remarks-1 of the Bill
  * Remarks-1 + 2 of the Bill

<figure><img src="/files/IUNlNT2bajSfm3ayq0x2" alt=""><figcaption><p>As mentioned above, follow the given steps and select the appropriate option from the dropdown as per your requirement.</p></figcaption></figure>

***

### Explore Narration Options

**Default Option**

This works in two ways:

* **System-Generated Narration**
  * Just select "Default."
  * Add your **remarks** under **Other Details** (e.g., *Remark 1*).
  * When the bill is posted, Logic will automatically generate a narration using this remark.

<figure><img src="/files/8gCxaPjzp1OaSsVG5pSY" alt=""><figcaption><p>As you can see, currently only the default narration is being shown, which is generated by the software.</p></figcaption></figure>

1. **Using a Narration Formula**
   * Keep narration set to **Default**.
   * Go to **Other Settings-1** locate **Narration Formula**.
   * Define a formula like: Sale to {ACCOUNT NAME} Against Invoice No. {BILL NO.(NUMERIC)} Dated {INVOICE DATE} For Rs. {BILL AMOUNT(NUMERIC)}.

<figure><img src="/files/kOuMv7KpNzPecRL51JYB" alt=""><figcaption><p>As shown in the picture, you can generate the formula in a similar way.</p></figcaption></figure>

* Now, each sales bill will generate narration based on this formula automatically.

<figure><img src="/files/2khYCLUiTAbxXv4d2OvP" alt=""><figcaption><p>As you can see, the narration has been updated according to the formula we created.</p></figcaption></figure>

**Example Output** in Ledger Report:

> *Bill for ABC Traders - Payment pending*

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### **Sale Bill Narration as Remarks-1 of the Bill**

* Enter content in **Remark 1** and **Remark 2**.

<figure><img src="/files/OqOldeBQcFGabj9q7oTT" alt=""><figcaption><p>As you can see in the picture, we have defined both Remark 1 and Remark 2.</p></figcaption></figure>

* The ledger narration will only display **Remark 1**.

<figure><img src="/files/6znalXNtWyjNCxH9XA19" alt=""><figcaption><p>As you can see, in the report's narration column, only Remark 1 is being displayed.</p></figcaption></figure>

🧾 Example:

> *Remark 1: Urgent delivery*\
> Ledger narration will show: *Urgent delivery*

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### **Sale Bill Narration as Remarks-1 & 2 of the Bill**

* Combine both **Remark 1** and **Remark 2** for the narration.
* The system merges both values into one ledger narration.

<figure><img src="/files/50oPLzxImtq6Uc2N6rPA" alt=""><figcaption><p>As you can see now, in the report, the software has combined Remark 1 and Remark 2 and displayed them together in the narration column.</p></figcaption></figure>

🧾 Example:

> *Remark 1: Urgent delivery*\
> \&#xNAN;*Remark 2: Payment due next week*\
> Ledger narration will show: *Urgent delivery, Payment due next week*

***

### Summary

| Parameter         | Narration Output                            |
| ----------------- | ------------------------------------------- |
| **Default**       | System-generated or formula-based narration |
| **Remarks-1**     | Only uses Remark 1                          |
| **Remarks-1 & 2** | Combines both Remark 1 and Remark 2         |


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