# Auto Email Orders to Suppliers 

YouTube: [Auto E-Mail Orders To Supplier.](https://youtu.be/L7DYsLDEXgc?si=SmuPYqwm-19JxYWq)

## 📧✨ **Automatic Mailing of Purchase Orders in Logic ERP**

### 🧾 **Introduction**

**Logic ERP** offers a smart feature that allows for the **automatic emailing** of **purchase orders** 📜 to **suppliers** 🏢.\
This feature enhances efficiency by streamlining the **order process**, **enhancing speed**, **reducing manual tasks** 🧠⏱️, and **ensuring timely communication** 📨with suppliers.\
This tutorial will guide you through the setup and execution of this feature👇.

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### ⚙️**Step 1: Configuring Mail Settings**

#### **1. Navigate to Order Processing**

* Open **Logic ERP**💻 and go to the **Order Processing** section.
* Click on **Purchase Order**🛒 to access the purchase order module.

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#### **2. Access Printing Configuration**

* Navigate to **Continuous Printing**🔁.
* Click on **Purchase Order Print Designer and Printing**🎨🖨️.
* Select the **Printing Configuration** that you wish to set up for automatic mailing📤.

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#### **3. Select Purchase Order and Access Mail Settings**

* Open the **Purchase Order Selection** option✅.
* Select any **purchase order** from the list📋.
* Click on the **Refresh**🔄 button to load the selected purchase order.
* Click on **Design**✏️ to customize the printing format.
* Under **Options**, navigate to **Mail Settings**✉️.

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#### **4. Configure Global Mail Account Settings**

* Enter the **Account Name** and **Description**🏷️ for identification.
* In the **Mail Server Details**, provide:
  * 📛**Display Name** (Name that will appear in the email sender field).
  * 📧**Email Address** from which purchase orders will be sent.
* 📤Choose **Gmail** (or another relevant email service provider if applicable).
* ❌Remove the **Incoming Mail Server** entry as it is not needed for outgoing mails.
* Under **Log On Information**, enter:
  * 👤**Username (email address)** used for sending the emails.
  * 🔒**Password** for authentication.
* Click **Save**💾 to store the mail server settings.

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#### **5. Test the Connection**

* Click on **Test Connection**🔌 to verify the email configuration.
* If the connection is successful, a confirmation message stating **"Process Successful"**✅ will appear.

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#### **6. Add Email Field for Supplier Communication**

* Within **Mail Settings**, add the📥 ***supplier’s email field*** to ensure correct delivery.
* As per business requirements, enter additional details such as:
  * ✏️ **Subject Line.**
  * 💬 **Body Content.**
  * 📎 **Attachments** if needed.
* Click **OK**➡️ to save the mail settings.
* Click **Yes**✅ to confirm and apply all configurations.

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### 📤**Step 2: Sending a Purchase Order via Email**

#### **1. Create a Purchase Order**

* Navigate to **Purchase order**📝 option under the **Order processing** section. 
* Generate a **new purchase order** in **Logic ERP** by **entering** the required **supplier details, items, quantities,** and **pricing**.
* Ensure the correct✔️ email is associated with the supplier’s account.

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#### **2. Initiate the Mailing Process**

* Click on **Print**🖨️ and select the appropriate **Format** for the purchase order.
* Open the **Print Preview**👀 to review the document before sending.
* The system will **automatically mail**📬 the purchase order to the supplier’s email address as configured in the settings.

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#### **3. Verify Email Delivery**

* Log in to the email account that was used for sending📧 the purchase order.
* Navigate to the **Sent Items**📂 folder to verify that the email was successfully dispatched.
* Confirm that the **supplier has received the purchase order**📩 .
* Monitor for any **email delivery bounce/failure** notifications ⚠️.

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### ✅**Conclusion**

The **automatic mailing** feature in **Logic ERP** significantly enhances business efficiency by automating the process of sending purchase orders to suppliers, faster, easier, and more reliable 🚀.\
This feature helps:

* ✨Manual intervention.
* 🧠 Save time.
* 📉 Reduce errors.
* 📬 Ensure  timely delivery.

By following this tutorial, you can **seamlessly configure** and **utilize this functionality** **to streamline procurement processes** and **maintain better supplier communication**🤝!


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