# Expiry/Near Expiry prompt at the time of billing

YouTube: [Expiry Prompt at the time of Billing](https://youtu.be/oP8mLxSwspI?si=mdDcuDwYJpX9Pepd)

### 🔔 Expiry Batch Alerts in Logic ERP (Sale Bill Window)

Let’s explore how Logic ERP notifies users about **expired and near-expiry batches** in the **Sale Bill window** under the **billing** option🧾⚠️.

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### ❌**Expired Batch Alert**

📦 When trying to sell an **expired batch**, Logic ERP instantly triggers a **prompt**.

* 🔘The user is given an explicit choice to either proceed with the transaction or cancel it.
  *  Select **"Yes"**✅ to proceed with the sale and continue the transaction.
  * Choose **"No"**❌ to cancel and stop the process.
* In this scenario, as an item from a specific batch is prepared for sale, the system automatically triggers an alert🗓️ .
* The notification specifies the **batch expiry date**, which is a crucial piece of information for the user.

🔍 **Example**: The system detects a batch expired back in **2018** — and notifies you right away. 🛑

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### 🟥 **Near-Expiry Batch Highlighting**

Logic ERP also flags **batches close to expiry** 🔴 so you can act quickly.

📌 **Examples**:

* **Batch 1** – Expires in **4 months** 🕓 (still okay, but still requiring tracking👀)
* **Batch 2** – Expires in **2 days** ⚡ (urgent need for its usage !)
* Example of **batch management**:
  * When items have **multiple batches** available, those batches that are **nearing their expiry dates** are given particular attention.
  * Such batches close to expiring are **highlighted in red**🔴 to make them easily identifiable.
  * This approach assists in prioritizing the usage of batches to **minimize waste**🚮 and ensure product effectiveness.
  * Highlighting helps staff quickly identify and take necessary action on batches that are about to expire⏳.
  * Maintaining a focus on expiry dates contributes to efficient inventory management and helps in **accurate Billing**🧾.

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### ⚙️ **Customizing Near-Expiry Duration**

To adjust the duration for which a batch is highlighted as near-expiry, follow these steps:

* 🛠️ Navigate to the **settings** menu in  **Logic ERP**.
* At the time of **Lot or Batch Selection press F9**🖱️ to modify the current settings for **near-expiry batch highlighting**.
* Change the **Duration** in **Lot search configuration** window📅as per your choice.
* **Effect of Changes**:
  * Setting the duration to**3 months**, will remove **Batch 1** from **red highlighting**, as it's outside the new range.

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#### 🎯 Why It Matters

Keeping track of batch expiries:

* 🔄 Improves inventory flow.
* 🧠 Helps staff make quicker decisions.
* ✅ Reduces waste.
* 💰 Enhances accuracy and profitability.

And that’s how Logic ERP helps you stay on top of **expired and near-expiry inventory** with timely alerts and flexible settings! 💡🧠📦


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