Physical verification process of goods received

YouTube: Physical verification process of Goods Received

✅ Efficient Purchase Verification with Logic ERP 📦🧾

Efficient purchase verification is essential🔑 to maintaining accurate inventory records📊 and avoiding financial discrepancies 💸. Logic ERP offers a seamless and intuitive solution to verify your purchases with minimal effort. This step-by-step guide will help you ensure accurate stock management and reconciliation 🧮.

---

🛠️Step 1: Accessing Physical Stock Verification

1. 🔐Log in to Logic ERP and navigate to the Inventory section.

2. 📋Click on Physical Stock Verification of PUV to initiate the verification process.

3. ✅Select the Purchase Voucher that requires verification from the available list.

4. 🔍Ensure that the voucher details match the received stock before proceeding.

---

📦Step 2: Scanning Physical Stock

1. Review the purchase quantity entered in the system to cross-check with the actual stock.

2. 🔄Start scanning the barcode of each physical item.

3. 📊As each item is scanned, the Physical Quantity column will update automatically.

4. 📉Continue scanning all items and observe the difference between recorded and scanned quantities.

5. ⚠️If any discrepancies are noticed, they will be highlighted for review.

6. 💾Once all stock has been verified, save the document to finalize the process.

---

💳Step 3: Generating a Debit Note for Discrepancies

1. 🧾Navigate to the Purchase section in Logic ERP.

2. 🛠️Click on Generate Rate Difference Physical Stock Debit Notes to initiate the adjustment process.

3. 🔄Click on Refresh Pending Docs to update the list of pending verification records.

4. 📑Select the relevant document associated with the stock discrepancy.

5. 🧮Click Generate Debit Note, and the system will automatically create a debit note reflecting the variance.

6. 📂The generated debit note will be stored for future reference and accounting adjustments.

---

🧾Step 4: Reviewing the Debit Note

1. 📖Open the generated debit note from the system.

2. ✅Verify that the adjustments accurately reflect the discrepancies found during the verification process.

3. 🔢Ensure that the calculations are correct and aligned with company policies.

4. ✏️If necessary, make any required corrections before finalizing the debit note.

5. 📘The debit note ensures transparency in stock adjustments and prevents financial misreporting.

---

📌Conclusion

With Logic ERP, verifying purchases and managing stock discrepancies is streamlined, efficient, and error-free! 🚀 By following these structured steps, your business can:

• Maintain ✅ accurate inventory records

• Prevent ❌ losses from mismatches

• Ensure 📊 clean and reliable financial reporting

We hope this guide helps you optimize your purchase verification workflow! 💼📦