# Van wise Sale/Dispatch management.

YouTube: [Van Wise Sale / Dispatch Management](https://youtu.be/7Mm4JWqeo1Q?si=wjPtjBbVx3mGbAS4)

## 🚚 Van Sale and Dispatch Management in Logic ERP

Managing field sales through vans or mobile units presents unique challenges in inventory tracking📈, sales monitoring, and 🔄stock reconciliation. **Logic ERP** addresses these challenges with its powerful **Van Sale and Dispatch Management** feature💻✨.

This module helps businesses:

* 🧾Track stock sent out for delivery.
* 🛍️Record actual sales made in the market.
* 🔙Manage returns of undelivered goods.
* 📊Maintain accurate, real-time inventory across multiple locations (vans, warehouses, stores).

This step-by-step tutorial demonstrates how to use this feature effectively to manage daily dispatches, update delivery records, and ensure precise inventory reconciliation🔍✅.

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## 🛠️ Use Case Scenario

Imagine your business dispatches goods via 🚐**Van No. 3** each morning to various market locations. Throughout the day, **some products are sold**📤, and **some are returned**❌ due to customer refusals. You need to:

* ✍️Record what was sent.
* 📜Update what was actually sold.
* 🔄Transfer the undelivered stock back to the main store.

**Logic ERP** provides an end-to-end workflow to manage this entire process seamlessly🌟.

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## 🎯 Tutorial Objectives

* Create and issue a sale bill to a van for dispatch🧾.
* Track and report the quantity dispatched and sold📊.
* Update bills based on actual delivery status✍️.
* Reconcile undelivered stock🧮.
* Generate reports to monitor field sales performance📈.

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## 📚 Step-by-Step Workflow

### Step 1️⃣: Create the Sale Bill

Start by preparing a bill for the items being dispatched:

1. Navigate ➡️to the **Billing Module** in Logic ERP.
2. ➕Create a **New Sale Bill**.
3. 🧾Enter **customer** and **item details.**
4. 💾Save the bill.

> 💡 This sale bill acts as a **dispatch note** for the van—recording all items planned for delivery.

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### Step 2️⃣: Issue the Bill to the Van

**Once the bill is created**, issue it to a specific van (treated as a virtual godown in **Logic ERP**):

1. Navigate to➡️:\
   **Transfer Daily Dispatch /Sale to Godown** under **Billing** option.
2. 📅Enter the **Dispatch Date**.
3. 🚐Choose the **Godown (Van)**—e.g., *Van No. 3*.
4. 🗂️Select the relevant **Bill Series**.
5. Under the **“Issue/Sale”** option, choose **Issue**.
6. 💾Click **Save**.

> ⚠️ A prompt may appear: “This will delete all issues for godown Van-3 from your records. ” Click **Yes** to proceed.

📝 The system now considers the stock🛻 as **physically issued** to Van No. 3, and it's no longer available in the main godown.

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### Step 3️⃣: View Dispatch Status via Reports

To review what was issued to the van:

1. Navigate to➡️:\
   **Reports/Queries,** Expand the **Sale Registers**📂 option, then click➡️ on **Go Down Wise Dispatch and Sale Report**
2. Apply relevant filters:
   * 📅Date
   * 🚐Van (godown)
   * 📦Item or category

📊This report displays:

* Quantity **issued** to each van
* Quantity **sold**
* Remaining **balance** (undelivered items)

> 📊 This provides a clear snapshot of daily van activities and helps identify pending deliveries✅.

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### Step 4️⃣: Update Bill with Actual Delivery Details

After the van returns, check if all items were successfully delivered. If some items were refused or undelivered:

1. 🧾Open the original **Sale Bill**.
2. ✍️Modify the quantity for undelivered items:
   * E.g., Change **2 cases** to➡️ **1 case** for any item partially delivered.
3. 💾Save the bill.

> ✅ This step ensures that actual field sales match with ERP records, maintaining data accuracy.

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### Step 5️⃣: Finalize the Sale Record

Now, register the actual sale made by the van:

1. Go to➡️:\
   **Transfer Daily Dispatch /Sale to Godown** under the **Billing** option.
2. 📅Enter the **same date** used for dispatch.
3. 🚐Select the same **Godown (Van No. 3)**.
4. 🗂️Select the same **Bill Series**.
5. Under **“Issue/Sale”**, choose **Sale**.
6. 💾Save the document.

🧾 This tells the system that the **sale is now finalized** based on actual deliveries.

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### Step 6️⃣: Recheck the Dispatch Report

Return to➡️ the **Go Down Wise Dispatch and Sale Report**:

* You'll now see:
  * 📦**Issued Quantity** (what was sent)
  * 🛒**Sold Quantity** (what was delivered)
  * 📋**Balance** (what was not delivered)

> 📦 For instance, if 2 cases were issued ➡️and 1 case sold, the remaining 1 case appears➡️ in the **Balance column**.

This makes it easy to track📈 unsold stock still held in the van.

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### Step 7️⃣: Return Undelivered Stock to the Main Store

To complete the reconciliation:

1. Use the **Stock Transfer**➡️ feature in **Logic ERP.**
2. 🔄Transfer the **Balance stock** from the van (godown) **back to the main godown**.
3. 💾Save the transaction.

> 🎯 This step resets the van’s inventory to zero and returns undelivered goods to your main warehouse for future sales or redistribution.

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## 🚀 Benefits of Van Sale and Dispatch Management

| Feature                          | Benefit                                                         |
| -------------------------------- | --------------------------------------------------------------- |
| 📦**Dispatch Tracking**          | Know exactly what stock was sent with each van.                 |
| ⏱️**Market Sale Reconciliation** | Update ERP records to reflect actual sales made in the field.   |
| 📋**Undelivered Stock Handling** | Seamlessly return and restock undelivered items.                |
| 📊**Detailed Reporting**         | Track performance by van, date, item, or route.                 |
| 🔥**Inventory Accuracy**         | Prevent discrepancies and stock shortages due to poor tracking. |

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## 🏁 Conclusion

The **Van Sale and Dispatch Management** module in **Logic ERP** is a total game-changer! \
By digitizing the entire workflow—from morning dispatch 🚚 to evening reconciliation 🔄—you can:

* Minimize errors ✏️
* Maximize efficiency and increase visibility ⚡
* Boost sales strategy 📈
* Keep customers happy 😊

Every movement is **tracked**, **recorded**, and **reported** — all within **Logic ERP’s** powerful system! 🧠💻

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