Purchase Order - Stock Levels Basis

YouTube: Supplier wise Purchase Order on the base of Minimum/Maximum Level basis.

Supplier wise Purchase Order on the base of Minimum/Maximum Level basis.

Logic ERP allows you to automate your purchase order process by defining Re-Order Levels for stock items. This feature helps maintain optimal inventory by automatically triggering purchase orders when stock falls below the defined threshold.

Step-by-Step Guide

1. Define the Re-Order Level

• Navigate to Setup\Setup Items and the click on "Setup Items Multiple Packs/Sizes".

• Select the desired Item.

• Go to the Pack Size Details section.

• Enter the Re-Order Level (minimum stock level that triggers a new order).

  • Note: If the Order Levels column is not visible, enable it through Column Locks.

2. Link Supplier with Item

• Navigate to Setup\Party Wise Settings and the click on "Supplier + Companies".

  • Step A: Supplier + Companies

    • Select the Supplier Name.

    • Choose the Item Brand to link.

    

    • Click Save.

  • Step B: Supplier + Items

    • Select the Supplier Name again.

    • Choose the Item to link.

    

    • Click Save.

3. Generate Purchase Order Based on Stock Level

• Go to Order Processing > Purchase Order (Stock Levels Basis).

• Under Generate Order, choose:

  • Item-wise or

  • Supplier-wise (let’s proceed with Supplier-wise).

• Select the relevant Supplier.

• Choose the Godown.

• Click on Generate Order.

💡 Example:

• Re-Order Level set: 600 units

• Current stock: 294 units

• System auto-generates a Purchase Order for 306 units

• Click Save Order to finalize the purchase order.

4. Configure Purchase Order Quantity Basis

• To change the basis of quantity calculation (e.g., Maximum Level instead of Re-Order Level):

  • Go to Configuration > Other Settings.

  • Choose the basis for quantity calculation:

    • Re-Order Level

    • Maximum Level

    • Custom Logic

Benefits

• Prevents stockouts by maintaining minimum inventory levels.

• Saves time by auto-generating purchase orders.

• Offers flexibility to calculate order quantities based on different stock levels.

• Ensures smooth procurement and supplier coordination.