Purchase Order - Stock Levels Basis
Last updated
Last updated
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Logic ERP allows you to automate your purchase order process by defining Re-Order Levels for stock items. This feature helps maintain optimal inventory by automatically triggering purchase orders when stock falls below the defined threshold.
1. Define the Re-Order Level
Navigate to Setup\Setup Items and the click on "Setup Items Multiple Packs/Sizes".
Select the desired Item.
Go to the Pack Size Details section.
Enter the Re-Order Level (minimum stock level that triggers a new order).
Note: If the Order Levels column is not visible, enable it through Column Locks.
2. Link Supplier with Item
Navigate to Setup\Party Wise Settings and the click on "Supplier + Companies".
Step A: Supplier + Companies
Select the Supplier Name.
Choose the Item Brand to link.
Click Save.
Step B: Supplier + Items
Select the Supplier Name again.
Choose the Item to link.
Click Save.
3. Generate Purchase Order Based on Stock Level
Go to Order Processing > Purchase Order (Stock Levels Basis).
Under Generate Order, choose:
Item-wise or
Supplier-wise (let’s proceed with Supplier-wise).
Select the relevant Supplier.
Choose the Godown.
Click on Generate Order.
💡 Example:
Re-Order Level set: 600 units
Current stock: 294 units
System auto-generates a Purchase Order for 306 units
Click Save Order to finalize the purchase order.
4. Configure Purchase Order Quantity Basis
To change the basis of quantity calculation (e.g., Maximum Level instead of Re-Order Level):
Go to Configuration > Other Settings.
Choose the basis for quantity calculation:
Re-Order Level
Maximum Level
Custom Logic
Prevents stockouts by maintaining minimum inventory levels.
Saves time by auto-generating purchase orders.
Offers flexibility to calculate order quantities based on different stock levels.
Ensures smooth procurement and supplier coordination.
