Item Code Pre-Fix

YouTube: How to Use Item Code Prefix to Generate Item Codes in Item Creation?

 In this tutorial, we’ll explore a powerful feature in Logic ERP: configuring item code prefixes to maintain consistency, improve efficiency, and streamline inventory management.

Access Item Configuration

• Navigate to: Setup and then expand Setup Items.

• Select "Setup Items Multiple Packs/Sizes".

• Click on “Configuration” to open the feature window.

• You will now see various options to configure item code prefixes.

Option 1: User-Defined Item Code

• Select User Defined from the prefix options.

• Manually enter your desired Item Code in the provided field.

  Use when you want complete control over item code formatting.

Option 2: Company Short Name + Item Name

• Set the prefix to use the Company Short Name.

• For the Middle Item Code:

  • Option A: Enter it manually

  • Option B: Auto-generate using first 5 characters of the item name

• Save the item.

  Result: The item code is generated using the company short name + 5-character item name snippet.

  • Example: Item name is "URBANO FASHION MEN SLIM FIT JOGGERS (36)" and Brand name is "Zara"

Option 3: Group Short Name + Item Name

• Set prefix to Group Short Name.

• Use first 5 characters of the item name for the middle section.

• Save the item.

  Result: Item code is created using group short name + 5 characters from item name.

  • Example: Group Name is "Upper" and "Item the Name is "Funeral Apparel Distressed Thermal Long Sleeve T-Shirt (S)"

Option 4: Company Short Name + Auto Increment

• Choose Company Short Name as prefix.

• Enable Auto Increment Numbering.

• Save the item.

  Result: Item code generated using company short name + sequential number.

  • Eaxmple: Company Name is U.S Polo.

Option 5: EAN-13 Barcode Format

• Set prefix to match the format of EAN-13 (13-digit barcode standard).

• Logic ERP will handle the remaining digits to comply with EAN-13.

• Save the item.

  Result: Item code generated using your defined EAN prefix + compliant digits.

  • Example: EAN 13 Prefix is SET as "1234567"

Option 6: EAN Prefix + Auto Increment

• Configure with EAN Prefix.

• Enable Auto Increment.

• Save the item.

  Result: System generates item code with EAN prefix followed by sequential numbering.

  • Example: EAN Pre-Fix - is SET as Logic.

Benefits of Using Item Code Prefixes

• Enhances inventory consistency

• Reduces manual errors

• Improves searchability and reporting

• Facilitates barcode integration

Conclusion

By leveraging the item code prefix feature in Logic ERP, you ensure a structured, automated, and scalable approach to inventory coding—leading to better organization and smoother operations.