YouTube: Outstanding Reports With Days Breakup analysis
The Outstanding Report in Logic ERP is a powerful financial 💼 tool that offers real-time insights into unpaid invoices and overdue balances, categorized by customers or suppliers. This report enables businesses to monitor credit exposure, track payment patterns, and proactively manage collections📈.
Maintaining healthy cash flow💵 is essential for business operations. The Outstanding Report helps you:
✅Monitor outstanding dues from customers (receivables) and to suppliers (payables).
🕒Identify aging of unpaid bills to prioritize follow-ups.
📥Ensure financial records reflect real-time payment status.
🚫Prevent revenue leakage through unnoticed or unadjusted transactions.
In the Main menu, Click on Report/Queries, expand the Financial reports option and then click on Dues/ Ageing Analysis option.
📆Step 1: Set the Date Range
Begin by selecting the start and end date for the period you wish to analyze. This range defines which transactions and bills will be included in the report.
🗓️For example, selecting 01-Dec-2022 to 31-Dec-2022 will display outstanding entries falling within this range.
Decide the scope of the report by choosing between:
👥Customer-wise Outstanding (Accounts Receivable)
🏢Supplier-wise Outstanding (Accounts Payable)
💡You can also preset this selection under the Configuration Settings for quicker access in future reports.
Use the filters available on the right-hand side of the screen to narrow down your report. These may include:
🧠Specific Party Names
📍City, State, or Region
📄Bill Type or Payment Terms
📌Status filters (e.g., Paid, Partially Paid, Unpaid)
🧠Smart filtering ensures that your report stays focused and relevant, especially when dealing with a large dataset.
After configuring your filters and settings, click on the Generate Report button▶️.
The system will compile the outstanding data and display a detailed party-wise summary along with critical financial details.
Each line in the report provides:
👤Party Name
📅Bill Date
💰Bill Amount
📉Outstanding Amount
📆Aging Category (Days Overdue)
Outstanding balances are grouped into time-based intervals. The default aging buckets are:
📆0–7 days
📆8–14 days
📆15–21 days
📆22–28 days
📆29+ days
These intervals help you quickly identify how long dues have been pending and prioritize follow-up actions accordingly📞.
💡 Example: A bill dated 16th December 2022 with a total of ₹15,840, and ₹842 still due, will appear in the report under the corresponding date and aging bracket.
If your business uses a different credit cycle or wants finer control over overdue analysis, you can:
🔧Modify aging intervals directly in the Configuration Settings.
🔢Set custom bucket lengths (e.g., every 10 or 15 days).
This flexibility ensures the report aligns with your internal financial policies🧩.
If a payment was made but is not appearing in the Outstanding Report😬, it may not have been properly adjusted.
Navigate to the Accounts module, choose receipt or payment option.
Then, go to the BR/BP Wise Adjustment window.
Locate the bill or payment.
✅Ensure that the payment is correctly matched (adjusted) against the corresponding bill.
Failure❌ to do so can result in misleading outstanding balances and financial discrepancies.
💡Improves collection efficiency by focusing on overdue accounts.
🤝Enhances vendor/customer relationship management through timely follow-ups.
📚Ensures accounting accuracy with real-time adjustment tracking.
🔍Supports audit readiness with detailed transaction histories.
The Outstanding Report in Logic ERP isn’t just a summary of dues—it’s a strategic financial tool🔍💰. When used consistently, it helps businesses:
✔️Maintain control over cash flows
✔️Track credit performance
✔️Avoid payment disputes
✔️Make informed business decisions
Make it a regular part of your financial monitoring to ensure a healthy💹 and transparent💼 accounting process.
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