Shade/Size wise master creation

YouTube: How to setup items with multiple shades and sizes?

This tutorial provides a step-by-step guide to creating items for an apparel business in your inventory management system. It covers item creation based on shade and size variations, including pricing, categorization, and grouping.

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📍 Navigation

Begin by navigating to the appropriate setup window:

In the Main Menu, Go to Setup section, expand the Setup Items option, then click to open the Setup Items Shade/Size Wise window.

Note: This section is specifically designed for apparel businesses where items vary by color (shade) and size.

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🛠️ Step 1: Define Basic Item Details

➤ Item Name

• Enter the name of the item or style (e.g., “Slim Fit Jeans” or “Formal Shirt - Oxford”).

➤ Type of Item

• Choose either:

  • Raw – For materials like fabric, threads, etc.

  • Finished – For ready-to-sell garments or completed products.

➤ Category Selection

• Assign the item to a specific category such as Men's Wear, Kids, Denim, Ethnic, etc., for better organization and reporting.

➤ Upload Item Image

• Click on the image placeholder to upload an image from your computer.

• This helps with visual identification at the time of billing and improves user experience in POS systems.

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🗂️ Step 2: Assign the Item to Groups

• You must assign the item to one or more Item Groups.

• These groups could be based on:

  • Product type (e.g., Trousers, Shirts)

  • Department (Men, Women, Kids)

  • Season (Winter Collection, Summer Wear)

• If you haven’t created item groups yet, refer to the linked “Set Item Groups” tutorial to complete that first.

Grouping enhances:

• Inventory tracking

• Reporting accuracy

• Promotional planning

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💰 Step 3: Set Pricing and Codes

➤ Basic Rate (M)

• Enter the base selling price for the item (usually for the smallest or default size).

➤ Size Difference

• This value defines the incremental price change per size.

  • For instance, entering ₹100 means:

    • Size 32: ₹2,199

    • Size 34: ₹2,299

    • Size 36: ₹2,399

  • This auto-calculates MRP for each size variant.

➤ HSN Code

• Input the HSN (Harmonized System of Nomenclature) code for the item.

  • This is important for taxation and legal compliance.

➤ Item Description (Optional)

• Add a brief product description if desired.

  • E.g., “100% Cotton | Slim Fit | Machine Washable”

• You may leave this blank if unnecessary.

➤ Company/Brand

• Select one or more companies or brands that the item is associated with.

  • E.g., Levi’s, Allen Solly, Adidas

• This allows for brand-specific reports and filtering.

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📦 Step 4: Select Pack Sizes and Shades

➤ Choose Pack Sizes

• Select applicable pack sizes such as:

  • S, M, L, XL, XXL

  • Waist sizes like 28, 30, 32, 34, etc.

➤ Choose Shades (Colors)

• Pick available shades for the product (e.g., Navy Blue, Black, Maroon).

• You can create new shades or sizes by clicking the F2 option if they are not listed.

🔁 The total number of product variants created = Number of Shades × Number of Sizes E.g., 2 shades × 8 sizes = 16 items created automatically

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👁️ Step 5: Preview and Save

• Click Preview to review the final list of generated items.

  • This shows a matrix of size and shade combinations.

• Verify:

  • MRPs

  • Item codes

  • Pack and shade consistency

• If everything is correct, click Save to finalize item creation.

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🔎 Step 6: Verify Through Multiple Pack Size Window

Navigate to:

In the Main Menu, Go to Setup section, expand the Setup Items option, then click to open the Setup Items Multiple Packs/Sizes window.

What You’ll See:

• Each shade is shown as a separate group of items.

• Inside each shade:

  • All selected sizes are listed.

  • MRPs adjust based on the size difference value.

  • Item codes are generated automatically for each unique item.

This step helps you verify your inventory structure and confirm that all combinations have been correctly created.

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🧹 Step 7: Customize View with Column Locks (Optional)

You can personalize your view by hiding unwanted columns:

1. Go to Column Locks.

2. Deselect columns like:

   • Item Description

   • Size Difference

3. These fields will be hidden from your setup window, offering a cleaner, distraction-free interface.

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✅ Key Takeaways

• Easily create multiple product variants with size and color combinations.

• Automate MRPs using the Size Difference feature.

• Group and categorize items for organized inventory management.

• Upload product images and assign to brands for better billing experience.

• Use the preview feature to double-check entries before finalizing.

• All items are auto-coded and ready for sales or inventory operations.