# Prompt Reason in case of Item/Account Master Modification or Deletion

**YouTube:** [How to Enable Reason Prompt on Item/ Account Master Modification or Deletion?](https://www.youtube.com/watch?v=6ihjr4gxbnA)

## How to Enable Reason Prompt on Item/ Account Master Modification or Deletion?

In this tutorial, we'll demonstrate how to enable a feature in **Logic ERP** that prompts users to **provide a reason whenever an item or account master is modified or deleted**. This ensures accountability and traceability in master data changes.

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### **Enable the Prompt for Reason**

* Open **Logic Admin** and navigate to **Global Settings**.
* Go to **Other** section and click to "User Rights Settings" 
* Locate and enable the option lableled as: **“Prompt Reason in Case of Item/Account Master Modification or Deletion”.**

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FwflKoVHC5k9vES9j17z4%2FAdmin%20Setup%20-%20Prompt%20Reason%20in%20case%20of%20ItemAccount%20Master%20Modification%20or%20Deletion.png?alt=media&#x26;token=5b7b2f19-648b-4f6d-a2e1-e4bceb7162f3" alt=""><figcaption><p>Let's proceed with this option turned on to understand its practical implications in billing.</p></figcaption></figure>

* Save the settings.
* Restart the software to apply the changes.

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### Demonstrating the Feature in Action

* **Item Master Modification**
  * Open the **Item Setup** window.
  * Select any existing item.
  * Modify a field—for example, update the **GST tax percentage**.
  * As soon as the change is made, the system will **prompt the user to enter a reason** before saving.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2Fh3aGOqEOa6wOK0tlyrJz%2FPrompt%20in%20Item.png?alt=media&#x26;token=79151705-bb36-4f81-9c2a-f0cf45369ddc" alt=""><figcaption></figcaption></figure>

* **Account Master Modification**
  * Open the **Account Master** (e.g., Supplier Ledger).
  * Add or modify information—for example, **enter a mobile number**.
  * When the user tries to save, a **prompt appears asking for the reason**.
  * Once the reason is provided, the change will be saved successfully.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FCzdgG1bvgGEEUTAa6IVj%2FPrompt%20in%20Account.png?alt=media&#x26;token=ee0b957c-f527-4e01-9cd5-a3985b86f5ab" alt=""><figcaption></figcaption></figure>

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### **Conclusion**

This feature helps maintain a detailed audit trail for sensitive master data changes by **capturing the reason behind each modification or deletion**, thereby improving **transparency and control** within the system.