> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/setups/configurations/purchase-voucher-configurations/other-settings-1/prompt-for-lot-number-for-every-item-in-case-of-po-retrieval.md).

# Prompt for Lot Number for every Item in case of PO Retrieval

**YouTube:** [How to Enable Item wise Batch / Lot No. entry in Purchase during PO Retrieval in Logic ERP Software?](https://www.youtube.com/watch?v=TNy1pB9mHKU\&t=1s)

## How to Enable Item wise Batch / Lot No. entry in Purchase during PO Retrieval in Logic ERP Software?

Welcome to our Tutorial on enhancing Inventory management using Logic ERP. This Tutorial will demonstrate an essential feature that ensures precise inventory records and operational efficiency.

### Step-By-Step Guide :

#### Activating the Feature

* Navigate to the "Purchase Voucher Configuration".
* Select the option "Prompt for Lot Number for every Item in case of PO Retrieval".
*  Tick the checkbox to activate this validation.

<figure><img src="/files/FyxsYMsrEQGTBrTdeTp8" alt=""><figcaption><p>Keep This Feature Enabled and Observe Its Impact</p></figcaption></figure>

### **Demonstration: Creating a New Purchase Bill :**

* Create a "Purchase Bill".
* To retrieve a Purchase Order, click **"Retrieve Order"** and select **"P.Order / Delv Note"**
* A window will appear, allowing you to define the lot number and quantity for each item.

<figure><img src="/files/XL0hjoMdb8wS7zI6kVki" alt=""><figcaption><p>Here you can define the "LOT Number" item wise.</p></figcaption></figure>

By following these steps, you can maintain accurate inventory records and support order fulfillment seamlessly.


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