# A/c Entry

**YouTube:** [How to Configure Account Posting Methods in Purchase ?](https://www.youtube.com/watch?v=h1SIVEUh9oo)

## How to Configure Account Posting Methods in Purchase?

In this tutorial, we will guide you through the process of defining the **account entry posting method** for purchase vouchers in Logic ERP.

### **Accessing Purchase Voucher Configuration**

* Navigate to **Purchase Voucher Configuration**.
* Under **Other Settings 2**, locate the option **"A/c Entry"** to define the **default account entry mode** for purchase vouchers.
* The dropdown provides two methods: **Automatic** and **Manual**.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FBIEEXDv98XY5OIBYpGJD%2FSetup%20of%20Ac%20Entry.png?alt=media&#x26;token=b23b25d7-7625-4fa8-80cb-f1c0c1c090b1" alt=""><figcaption><p>This picture illustrates how you can select the type of A/c Entry Posting.</p></figcaption></figure>

### **Understanding the Automatic Account Entry Method**

* Select **Automatic Account Entry** and save the configuration.
* Create a new purchase voucher.
* Once the voucher is saved, the system automatically generates and posts the account entry in the ledger.
* To verify the entry:
  * Click on **View Total**.
  * Press **F2** to open the **Account Entry Summary**.
  * The system-generated entry is automatically posted as per the enabled configuration.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2F2Ca9EA78TDcbSBzJ9zie%2FAc%20posting.png?alt=media&#x26;token=1bc03bfe-4625-4c98-b3d2-50fffb30e343" alt=""><figcaption><p>This picture illustrates that the account entry has been posted automatically.</p></figcaption></figure>

### **Understanding the Manual Account Entry Method**

* Open **Purchase Voucher Configuration** and set the **account entry method** to **Manual**.
* Save the configuration and create a new purchase voucher.
* In the **Header Details**, a new column for **Manual Account Entry** will appear.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2Fqknw0rBkPFdNjSJXmlVf%2FManual%20Ac%20Entry.png?alt=media&#x26;token=af2b7c11-9806-4388-a5cc-db0f270ea15c" alt=""><figcaption><p>This picture illustrates how you can enter a manual account entry.</p></figcaption></figure>

* This option allows users to manually define **taxes, discount heads, or other ledger adjustments**.
* The manually entered amounts will be posted in the ledger once saved.
  * Here, you can see that we have posted a manual entry, but the SGST value has been incorrectly defined.

### **Identifying & Resolving Mismatches in Manual Entries**

* If incorrect tax amounts or rates are entered manually, they may cause discrepancies between the **bill amount** and the **ledger entry**.
* To verify:
  * Check the ledger and compare the values.
  * If an incorrect amount was entered, it will be reflected differently from the actual bill amount.
* To **prevent mismatches**, enable an option in **Purchase Configuration** under **Other Settings 1**:
  * Tick **"Do Not Allow Saving in Case of Bill Difference"**.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FApiN0KouwaaDc4cBb7PA%2FDo%20not%20allow%20saving.png?alt=media&#x26;token=b9e8a43b-1c32-44a9-a3fe-9a62325df208" alt=""><figcaption><p>Let's keep this feature enable to observe its impact on billing </p></figcaption></figure>

* Save the configuration.
* If a mismatch occurs, the software will trigger an error until the manual entry is corrected.

<figure><img src="https://4031188996-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FXMVkjt8zqHBQX1c9QvFS%2Fuploads%2FnVdnX7ncBDcuJY5wPVay%2FPrompt%20for%20bill%20diff.png?alt=media&#x26;token=3e78176c-4457-4b59-b84d-1248af854441" alt=""><figcaption><p>As you can see, the software has prompted a bill difference alert.</p></figcaption></figure>

By following these steps, you can ensure **accurate account posting**, prevent mismatches, and streamline purchase voucher entries in Logic ERP.<br>