# A/c Entry

**YouTube:** [How to Configure Account Posting Methods in Purchase ?](https://www.youtube.com/watch?v=h1SIVEUh9oo)

## How to Configure Account Posting Methods in Purchase?

In this tutorial, we will guide you through the process of defining the **account entry posting method** for purchase vouchers in Logic ERP.

### **Accessing Purchase Voucher Configuration**

* Navigate to **Purchase Voucher Configuration**.
* Under **Other Settings 2**, locate the option **"A/c Entry"** to define the **default account entry mode** for purchase vouchers.
* The dropdown provides two methods: **Automatic** and **Manual**.

<figure><img src="/files/WnaPU7PjfuV9QGB93cwg" alt=""><figcaption><p>This picture illustrates how you can select the type of A/c Entry Posting.</p></figcaption></figure>

### **Understanding the Automatic Account Entry Method**

* Select **Automatic Account Entry** and save the configuration.
* Create a new purchase voucher.
* Once the voucher is saved, the system automatically generates and posts the account entry in the ledger.
* To verify the entry:
  * Click on **View Total**.
  * Press **F2** to open the **Account Entry Summary**.
  * The system-generated entry is automatically posted as per the enabled configuration.

<figure><img src="/files/ZaoxUP1nCjdeNgISVsVl" alt=""><figcaption><p>This picture illustrates that the account entry has been posted automatically.</p></figcaption></figure>

### **Understanding the Manual Account Entry Method**

* Open **Purchase Voucher Configuration** and set the **account entry method** to **Manual**.
* Save the configuration and create a new purchase voucher.
* In the **Header Details**, a new column for **Manual Account Entry** will appear.

<figure><img src="/files/SUtJxldUM4Z7R6lQevjy" alt=""><figcaption><p>This picture illustrates how you can enter a manual account entry.</p></figcaption></figure>

* This option allows users to manually define **taxes, discount heads, or other ledger adjustments**.
* The manually entered amounts will be posted in the ledger once saved.
  * Here, you can see that we have posted a manual entry, but the SGST value has been incorrectly defined.

### **Identifying & Resolving Mismatches in Manual Entries**

* If incorrect tax amounts or rates are entered manually, they may cause discrepancies between the **bill amount** and the **ledger entry**.
* To verify:
  * Check the ledger and compare the values.
  * If an incorrect amount was entered, it will be reflected differently from the actual bill amount.
* To **prevent mismatches**, enable an option in **Purchase Configuration** under **Other Settings 1**:
  * Tick **"Do Not Allow Saving in Case of Bill Difference"**.

<figure><img src="/files/4r9AzGBZtVNIqKRkfNvl" alt=""><figcaption><p>Let's keep this feature enable to observe its impact on billing </p></figcaption></figure>

* Save the configuration.
* If a mismatch occurs, the software will trigger an error until the manual entry is corrected.

<figure><img src="/files/PLQOFlxrZrZPKIQOmzoj" alt=""><figcaption><p>As you can see, the software has prompted a bill difference alert.</p></figcaption></figure>

By following these steps, you can ensure **accurate account posting**, prevent mismatches, and streamline purchase voucher entries in Logic ERP.<br>


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