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A/c Entry

YouTube: How to Configure Account Posting Methods in Purchase ?

How to Configure Account Posting Methods in Purchase?

In this tutorial, we will guide you through the process of defining the account entry posting method for purchase vouchers in Logic ERP.

Accessing Purchase Voucher Configuration

  • Navigate to Purchase Voucher Configuration.

  • Under Other Settings 2, locate the option "A/c Entry" to define the default account entry mode for purchase vouchers.

  • The dropdown provides two methods: Automatic and Manual.

This picture illustrates how you can select the type of A/c Entry Posting.

Understanding the Automatic Account Entry Method

  • Select Automatic Account Entry and save the configuration.

  • Create a new purchase voucher.

  • Once the voucher is saved, the system automatically generates and posts the account entry in the ledger.

  • To verify the entry:

    • Click on View Total.

    • Press F2 to open the Account Entry Summary.

    • The system-generated entry is automatically posted as per the enabled configuration.

This picture illustrates that the account entry has been posted automatically.

Understanding the Manual Account Entry Method

  • Open Purchase Voucher Configuration and set the account entry method to Manual.

  • Save the configuration and create a new purchase voucher.

  • In the Header Details, a new column for Manual Account Entry will appear.

This picture illustrates how you can enter a manual account entry.

  • This option allows users to manually define taxes, discount heads, or other ledger adjustments.

  • The manually entered amounts will be posted in the ledger once saved.

    • Here, you can see that we have posted a manual entry, but the SGST value has been incorrectly defined.

Identifying & Resolving Mismatches in Manual Entries

  • If incorrect tax amounts or rates are entered manually, they may cause discrepancies between the bill amount and the ledger entry.

  • To verify:

    • Check the ledger and compare the values.

    • If an incorrect amount was entered, it will be reflected differently from the actual bill amount.

  • To prevent mismatches, enable an option in Purchase Configuration under Other Settings 1:

    • Tick "Do Not Allow Saving in Case of Bill Difference".

Let's keep this feature enable to observe its impact on billing

  • Save the configuration.

  • If a mismatch occurs, the software will trigger an error until the manual entry is corrected.

As you can see, the software has prompted a bill difference alert.

By following these steps, you can ensure accurate account posting, prevent mismatches, and streamline purchase voucher entries in Logic ERP.

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