Generate Purchase Orders from Job Order Raw Material Requirements
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How to Generate Purchase Orders from Job Order Raw Material Requirements?
In this tutorial, we will walk you through the process of creating Purchase Orders directly from raw material requirements defined in a Job Order in Logic ERP. This feature helps automate procurement, ensures timely availability of materials, and improves production planning efficiency.
Access to Job Order
Select Party Type
Choose whether the job order will be handled by:
an Internal Worker, or
an External Party
Select the Worker Name
Enter Job Order Details
Enter the Item to be Produced
Specify the Production Quantity
Understanding Item Flags
Red Flag: No raw material is available for the item
Yellow Flag: Partial raw material is available
View Raw Material Details
Click on Raw Material Details
This screen displays:
Process-wise raw material requirements
Required quantity
Available stock
Reserved stock
Issued quantity
Pending Purchase Order requirements
This overview helps identify shortages and plan procurement effectively.
Save the Job Order document
Generate Purchase Orders from JO Raw Material Requirement
Navigate to Generate Purchase Orders from JO Raw Material Requirement
Open the Configuration screen.
Link Default PO Configuration
Select the Default Purchase Order Configuration
This ensures predefined settings are automatically applied
Order Quantity: Define how PO quantity is calculated
Rate From: Define the source for item rates
Review Purchase Order Configuration
Open the Purchase Order Module
Go to Configuration
Select the Default PO Configuration
Key Configuration Settings
Supplier Item Filter: Supplier + Items
Shortage Retrieval: Supplier Item Filter Basis
Link Supplier with Items and Rates
Open Supplier + Items Module
Navigate to Setup\Party Wise Settings and then select "Supplier + Items".
This module allows you to:
Map suppliers with items
Define item-wise purchase rates
Link Supplier
Select the Supplier
Select the Items
Enter the Rate
Save the data
Repeat the process to link additional suppliers if required.
Generate Purchase Orders from Job Order
Navigate to Generate Purchase Orders from JO Raw Material Requirement
Click on Job Order Selection
You may select:
A single job order, or
Multiple job orders simultaneously
Click OK
Select the required items
Click Refresh
Review Raw Material Requirements
The system displays raw material requirements based on:
BOM requirements
Available stock
Reserved quantities
Pending PO quantities
PO quantities are calculated automatically as per configuration
Supplier Quantity Distribution
If an item is linked with multiple suppliers:
The system distributes the PO quantity evenly
Example: 1100 units → 550 units per supplier
You can manually modify quantities if you want to order from a specific supplier
Zero Quantity Scenario
If the Quantity for Order shows zero:
It means no purchase is required
Available stock and pending POs already meet the requirement
Generate and Save Purchase Orders
Select specific raw materials if required
Click Generate Purchase Orders
Generated PO Screen
Top section shows:
Supplier names
Purchase Order numbers
Order dates
Bottom section displays:
Item-wise details for each PO
Select the Purchase Order Document
Click Save
Review Generated Purchase Orders
Navigate to the Purchase Order Module
Open the newly created purchase order
Verify:
Supplier details
Item quantities
Rates
Reference to Job Order
The purchase orders generated from Job Order Raw Material Requirements are now successfully reflected in the system.
Conclusion
Generating Purchase Orders directly from Job Order raw material requirements in Logic ERP ensures accurate procurement, avoids shortages, and aligns purchasing with production needs. With supplier–item linking, automated quantity calculation, and flexible configuration, this process significantly improves planning and operational efficiency.
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