Item Code Pre-Fix

YouTube: How to Use Item Code Prefix to Generate Item Codes in Item Creation?

 In this tutorial, we’ll explore a powerful feature in Logic ERP: configuring item code prefixes to maintain consistency, improve efficiency, and streamline inventory management.

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Access Item Configuration

• Navigate to: Setup and then expand Setup Items.

• Select "Setup Items Multiple Packs/Sizes".

• Click on “Configuration” to open the feature window.

• You will now see various options to configure item code prefixes.

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Option 1: User-Defined Item Code

• Select User Defined from the prefix options.

• Manually enter your desired Item Code in the provided field.

  Use when you want complete control over item code formatting.

"This image illustrates how you can manually enter the item code. Ensure the 'Item Code' checkbox is ticked when using the 'User Defined' option."

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Option 2: Company Short Name + Item Name

• Set the prefix to use the Company Short Name.

• For the Middle Item Code:

  • Option A: Enter it manually

  • Option B: Auto-generate using first 5 characters of the item name

• Save the item.

  Result: The item code is generated using the company short name + 5-character item name snippet.

  • Example: Item name is "URBANO FASHION MEN SLIM FIT JOGGERS (36)" and Brand name is "Zara"

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Option 3: Group Short Name + Item Name

• Set prefix to Group Short Name.

• Use first 5 characters of the item name for the middle section.

• Save the item.

  Result: Item code is created using group short name + 5 characters from item name.

  • Example: Group Name is "Upper" and "Item the Name is "Funeral Apparel Distressed Thermal Long Sleeve T-Shirt (S)"

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Option 4: Company Short Name + Auto Increment

• Choose Company Short Name as prefix.

• Enable Auto Increment Numbering.

• Save the item.

  Result: Item code generated using company short name + sequential number.

  • Eaxmple: Company Name is U.S Polo.

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Option 5: EAN-13 Barcode Format

• Set prefix to match the format of EAN-13 (13-digit barcode standard).

• Logic ERP will handle the remaining digits to comply with EAN-13.

• Save the item.

  Result: Item code generated using your defined EAN prefix + compliant digits.

  • Example: EAN 13 Prefix is SET as "1234567"

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Option 6: EAN Prefix + Auto Increment

• Configure with EAN Prefix.

• Enable Auto Increment.

• Save the item.

  Result: System generates item code with EAN prefix followed by sequential numbering.

  • Example: EAN Pre-Fix - is SET as Logic.

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Benefits of Using Item Code Prefixes

• Enhances inventory consistency

• Reduces manual errors

• Improves searchability and reporting

• Facilitates barcode integration

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Conclusion

By leveraging the item code prefix feature in Logic ERP, you ensure a structured, automated, and scalable approach to inventory coding—leading to better organization and smoother operations.