> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/setups/setup-items/setup-items-multiple-pack-sizes/configuration-multiple-packs-sizes/configuration-options-1/item-code-pre-fix.md).

# Item Code Pre-Fix

**YouTube:** [How to Use Item Code Prefix to Generate Item Codes in Item Creation?](https://www.youtube.com/watch?v=7yB1wOm346I\&t=104s)

 In this tutorial, we’ll explore a powerful feature in **Logic ERP**: configuring **item code prefixes** to maintain consistency, improve efficiency, and streamline inventory management.

***

### **Access Item Configuration**

* Navigate to: **Setup** and then expand **Setup Items.**
* Select **"Setup Items Multiple Packs/Sizes".**
* Click on **“Configuration”** to open the feature window.
* You will now see various options to configure item code prefixes.

<figure><img src="/files/GcsVr81I1fg9BtkOf24U" alt=""><figcaption></figcaption></figure>

***

#### **Option 1: User-Defined Item Code**

* Select **User Defined** from the prefix options.
* Manually enter your desired **Item Code** in the provided field.

  *Use when you want complete control over item code formatting.*

<figure><img src="/files/MZEsbRb1bPZRcGtxuUrJ" alt=""><figcaption><p>"This image illustrates how you can manually enter the item code. Ensure the 'Item Code' checkbox is ticked when using the 'User Defined' option."</p></figcaption></figure>

***

#### **Option 2: Company Short Name + Item Name**

* Set the prefix to use the **Company Short Name**.
* For the **Middle Item Code**:
  * Option A: Enter it manually
  * Option B: Auto-generate using first 5 characters of the item name

<figure><img src="/files/807DVq0gdxm4hZ1lHKaz" alt=""><figcaption></figcaption></figure>

* Save the item.

  *Result:* The item code is generated using the company short name + 5-character item name snippet.

  * Example: Item name is **"URBANO FASHION MEN SLIM FIT JOGGERS (36)"** and Brand name is **"Zara"**

<figure><img src="/files/SyGSPAj3cXtojvhnTPMg" alt=""><figcaption></figcaption></figure>

***

#### **Option 3: Group Short Name + Item Name**

* Set prefix to **Group Short Name**.
* Use first 5 characters of the item name for the middle section.
* Save the item.

  *Result:* Item code is created using group short name + 5 characters from item name.

  * Example: Group Name is **"Upper"** and "Item the Name is **"Funeral Apparel Distressed Thermal Long Sleeve T-Shirt (S)"**

<figure><img src="/files/dz3dPCv1MDkyrezVRw83" alt=""><figcaption></figcaption></figure>

***

#### **Option 4: Company Short Name + Auto Increment**

* Choose **Company Short Name** as prefix.
* Enable **Auto Increment Numbering**.

<figure><img src="/files/pn2LhSayzTyrgdxMgFZE" alt=""><figcaption></figcaption></figure>

* Save the item.

  *Result:* Item code generated using company short name + sequential number.

  * Eaxmple: Company Name is U.S Polo.

<figure><img src="/files/Aig8j60SMeY4Uww2jTk6" alt=""><figcaption></figcaption></figure>

***

#### **Option 5: EAN-13 Barcode Format**

* Set prefix to match the format of **EAN-13** (13-digit barcode standard).
* Logic ERP will handle the remaining digits to comply with EAN-13.
* Save the item.

  *Result:* Item code generated using your defined EAN prefix + compliant digits.

  * Example: EAN 13 Prefix is SET as "1234567"

<figure><img src="/files/VYOUJwuU4tLuCzzeIbIm" alt=""><figcaption></figcaption></figure>

***

#### **Option 6: EAN Prefix + Auto Increment**

* Configure with **EAN Prefix**.
* Enable **Auto Increment**.
* Save the item.

  *Result:* System generates item code with EAN prefix followed by sequential numbering.

  * Example: EAN Pre-Fix - is SET as Logic.

<figure><img src="/files/I8xNb3iu0Aqh0IwiUooU" alt=""><figcaption></figcaption></figure>

***

### **Benefits of Using Item Code Prefixes**

* Enhances **inventory consistency**
* Reduces **manual errors**
* Improves **searchability and reporting**
* Facilitates **barcode integration**

***

### **Conclusion**

By leveraging the item code prefix feature in Logic ERP, you ensure a structured, automated, and scalable approach to inventory coding—leading to better organization and smoother operations.


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