Multiple Price List Rates

YouTube: How to Enable Multiple Price List Rates in Sale Bill?

How to Enable Multiple Price List Rates in Sale Bill?

In this tutorial, we'll explore how to efficiently manage Multiple Price List Rates in your ERP system—making your billing smarter, more flexible, and error-free.

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Enabling the Feature

• Navigate to Sale Voucher Configuration.

• Select the relevant Billing Series.

• Under Other Settings 2,

• Locate the option Labeled as:

  "Multiple Price List Rates"

• This setting supports several parameter types, each offering unique control over price calculations.

  • None

  • Multi Price List Rates

  • Party+Item Groups Defaults

  • Party+Item Markdowns

  • Default From Price List

Reviewing Each Configuration Option Individually

Option 1 - Multi Price List Rates – None (Default Behavior)

• First, enable this option in the configuration settings.

• Navigate to Define Multiple Price Lists module.

• Firstly, Define Item wise Expense name.

• In the Configuration tab define Expense Name & Formula Configuration (e.g., MRP - 20%)

Billing Impact:

• In the billing window, select the configured price list.

• For example:

  • MRP = ₹4,000

  • Sale Rate = ₹3,200 (Auto-calculated as MRP - 20%)

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Option 2 - Party + Item Group Defaults

• First, enable this option in the configuration settings.

• Navigate to: Setup\Set Other Item Details and then select "Define Item Wise Price Lists".

• Specify the Details as Outlined Below

  • Price List & Expense Name

• Go to "Price List Configuration":

  • Select base rate and desired expense.

• After that, Access to:

  • Define Party + Item Group Defaults for PL Elements

  • Setup Example:

    • Item Group: Jeans

    • Party: Specific Customer

    • Rate: MRP - 30%

Billing Impact:

• Select price list PL.

• Add an item categorized under Jeans.

• System auto-applies the 30% markdown.

• Press F4 on the rate field to view price list application details.

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Option 3 - Party + Item Markdown

• First, enable this option in the configuration settings.

• Navigate to: Setup\Set Other Item Details and then Select "Define Party + Company + Group/Item Wise Tax/Markdowns".

• Define the data according to your requirement.

  • For example, refer to the image shown below.

Billing Behavior:

• Navigate to the Bill and create a new Sale Bill.

• Set the Price List = MRP (Markdowns always apply on MRP).

• During billing:

  • MRP = ₹1,000

  • Rate = ₹950 (MRP - 5%)

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Option 4 - Default from Price List

• First, enable this option in the configuration settings.

• Navigate to Define Item-Wise Price List.

• Create a Price List with Associated Expenses

• In Price List Configuration:

  • Set Default Value (e.g., MRP - 15%)

Billing Impact:

• Navigate to billing and create a new "Sale Bill".

• Select price list PL.

• Define the Item and details.

• System calculates rate using the default rule.

  • For example: ₹1,000 - 15% = ₹850

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Summary Table

Parameter Type	Configuration Module	Billing Impact
None	Define Multiple Price Lists	Formula-based dynamic pricing (e.g., MRP - 20%)
Party + Item Group Defaults	Define Itemized Price List + Party Mapping	Party-item specific pricing (e.g., Jeans - 30%)
Party + Item Markdown	Party + Company + Group/Item Markdown Module	MRP-based markdown per item/party
Default from Price List	Define Item-Wise Price List	Static rate based on pre-defined values

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Pro Tip

Always ensure:

• Item Groups and Party Accounts are properly mapped.

• Base Rates (e.g., MRP, Sale Price) are accurately set.

• Press F4 on the rate field in billing to view active pricing logic.

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