Gross Amount Qty

YouTube: How to Configure Shortage (%) , Gross Qty , Net Qty , and Impact on Calculations in Sale Bill?

How to Configure Shortage (%), Gross Qty, Net Qty and Impact on Calculations in Sale Bill?

This tutorial explains two key configuration parameters in the Sale Voucher Configuration:

• Gross Amount Qty

• Gross Quantity Change

These settings control how amounts are calculated based on net or gross quantity and how shortages affect quantity fields during sales billing.

---

Access Sale Voucher Configuration

• Navigate to Sale Voucher Configuration.

• Select the relevant Billing Series.

• Under the Other Settings - 2.

• Locate the option labeled as:

  "Gross Amount Qty" This option offers two modes:

  • Net Quantity

  • Gross Quantity

• Below it, configure the related setting under the Other Settings - 3.

  "Gross Quantity Change" Available options:

  • Update Net Quantity

  • Update Shortage Percent Only

  • Quantity as Gross Quantity

---

"Let's understand both options of Gross Amount Qty one by one."

Option 1 - Gross Amount Qty = Net Quantity

In this mode, the gross amount is calculated based on the net quantity (after applying any shortage).

Configuration:

• Gross Amount Qty = Net Quantity

• Gross Quantity Change Options: Let’s explore all three one by one.

---

Gross Quantity Change = Update Net Quantity

• Scenario: You enter 100 units and apply a 10% shortage.

• System Behavior:

  • Net Quantity updates to 90

  • Gross Quantity remains at 100

  • Gross Amount is calculated based on Net Quantity (90)

---

Gross Quantity Change = Update Shortage Percent Only

• You apply 10% shortage

• System Behavior:

  • Shortage Percent updates

  • Gross Quantity adjusts accordingly

  • Net Quantity remains unchanged

  • Gross Amount still based on Net Quantity

---

Gross Quantity Change = Quantity as Gross Quantity

• Apply 10% shortage

• System Behavior:

  • Gross Quantity updates to 90

  • Net Quantity remains unchanged

  • Gross Amount is still calculated using Net Quantity

---

Option 2 - Gross Amount Qty = Gross Quantity

In this mode, the gross amount is calculated using the gross quantity.

Configuration:

• Gross Amount Qty = Gross Quantity

Let’s now explore how each "Gross Quantity Change" parameter behaves.

---

Gross Quantity Change = Update Net Quantity

• Apply 10% shortage on 100 units

• System Behavior:

  • Net Quantity updates to 90

  • Gross Quantity remains at 100

  • Gross Amount is calculated using Gross Quantity (100)

---

Gross Quantity Change = Update Shortage Percent Only

• Apply 10% shortage

• System Behavior:

  • Shortage Percent is updated

  • Gross Quantity adjusts (e.g., from 100 to 90)

  • Net Quantity remains unchanged

  • Gross Amount is calculated using Gross Quantity

---

Gross Quantity Change = Quantity as Gross Quantity

• Apply 10% shortage

• System Behavior:

  • Gross Quantity updates to 90

  • Net Quantity remains unchanged

  • Gross Amount is calculated using updated Gross Quantity (90)

---

Summary Table

Config	Shortage Applied	Gross Qty	Net Qty	Amount Based On
Gross Amt Qty = Net Qty GQ Change = Update Net Qty	10%	100	90	Net Qty (90)
Gross Amt Qty = Net Qty GQ Change = Update Shortage Only	10%	90	100	Net Qty (100)
Gross Amt Qty = Net Qty GQ Change = Qty as Gross Qty	10%	90	100	Net Qty (100)
Gross Amt Qty = Gross Qty GQ Change = Update Net Qty	10%	100	90	Gross Qty (100)
Gross Amt Qty = Gross Qty GQ Change = Update Shortage Only	10%	90	100	Gross Qty (90)
Gross Amt Qty = Gross Qty GQ Change = Qty as Gross Qty	10%	90	100	Gross Qty (90)

---

Final Notes

• Net Quantity: Used for actual stock movement.

• Gross Quantity: Used for billing and calculation when shortages are involved.

• Selecting the correct configuration depends on your business logic, shortage handling, and billing policy.