Configure Leave Sandwich Policy in Payroll

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How to Configure Leave Sandwich Policy in Payroll?

In this tutorial, we will learn how to apply the Sandwich Policy in Payroll within Logic ERP. This policy converts paid holidays into Leave Without Pay (LWP) when leave is taken immediately before and after a holiday. Let’s walk through the entire process.

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Marking Employee Attendance

Step-by-Step

• Navigate to Main Menu/Payroll Entry Menu and then select Attendance Register Month Wise.

• Select the Payroll Month.

• Choose the Employee from the search list.

• Click Refresh.

• Double-click on the “Serial No.” column to open the attendance entry window for the entire month.

  • Note: If you want to mark attendance for a single day, you can press the F6 key on that day and mark the attendance.

• Example scenario:

  • 15th August is marked as a Paid Holiday.

  • Employee has taken Casual Leave on 14th and 16th August.

  • Mark these casual leaves accordingly.

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Enabling and Testing the Sandwich Policy

Configure Sandwich Policy

• Open Payroll Generation window.

• Before generating payroll, click Configuration.

• Enable the option: “Check and prompt if leaves are availed before/after a holiday.”

• Two checking criteria are available:

  1. Default

  2. Paid Leave Also

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Implementing the Default Checking Criteria

Recalculate Payroll

• Select the Payroll Month and the Employee.

• Click Recalculate.

System Prompt

• A pop-up appears highlighting:

  • The holiday(s) involved.

  • The leave taken before/after the holiday.

Applying the Sandwich Condition

• Tick the holiday shown in the pop-up.

• Click Update Leaves.

• Result:

  • The paid holiday (15th Aug) converts to Leave Without Pay (LWP).

  • Paid Leave = 0

  • Leave Without Pay = 1

  • Casual Leave = 2

Verify in Attendance

• Return to Attendance Register → Click Refresh.

• The previously marked Paid Holiday is now updated to LWP.

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Implementing the Second Checking Criteria: “Paid Leave Also”

Mark Attendance for New Scenario

• Select the payroll month and refresh the attendance.

• Example scenario:

  • Paid Holidays: 2nd & 3rd October

  • Casual Leave: 1st & 4th October

• Total consecutive leaves: 4 days.

View Default Calculation

• Go to Payroll Generation → Select employee → Recalculate.

• The system shows:

  • 2 Paid Holidays

  • 2 Casual Leaves

Enable Advanced Sandwich Check

• Open Configuration.

• Change checking criteria to: “Paid Leave Also.”

• Save configuration.

• Click Recalculate again.

Apply Sandwich Impact

• A window appears showing the holiday dates.

• Tick both holidays.

• Click Update Leaves.

Result

• Both Paid Holidays are converted to Leave Without Pay (LWP).

• Any holiday falling between leave taken before/after gets marked as LWP.

  • Note: If holidays are predefined in the setup under Employee-wise Holiday, only then the Sandwich Policy will be applied.

Verify in Attendance

• Return to Attendance Register → Click Refresh.

• The updated holiday entries now reflect Leave Without Pay.

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Conclusion

This is how the Sandwich Policy can be easily configured and applied in Logic ERP. By following these steps, you can ensure accurate payroll calculations when employees take leave adjacent to paid holidays.

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