# Configure Leave Sandwich Policy in Payroll

**YouTube:** [How to Configure Leave Sandwich Policy in Payroll?](https://youtu.be/l0KIS5eTPnE)

## How to Configure Leave Sandwich Policy in Payroll?

In this tutorial, we will learn how to apply the **Sandwich Policy** in Payroll within **Logic ERP**. This policy converts paid holidays into **Leave Without Pay (LWP)** when leave is taken immediately before and after a holiday. Let’s walk through the entire process.

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### **Marking Employee Attendance**

#### **Step-by-Step**

* Navigate to Main Menu/Payroll Entry Menu and then select **Attendance Register Month Wise**.
* Select the **Payroll Month**.
* Choose the **Employee** from the search list.
* Click **Refresh**.
* Double-click on the “Serial No.” column to open the attendance entry window for the entire month.
  * **Note:** If you want to mark attendance for a single day, you can press the **F6** key on that day and mark the attendance.

<figure><img src="/files/6CnSYSIiqnnuLohxDQo9" alt=""><figcaption></figcaption></figure>

* Example scenario:
  * **15th August** is marked as a **Paid Holiday**.
  * Employee has taken **Casual Leave** on **14th and 16th August**.
  * Mark these casual leaves accordingly.

<figure><img src="/files/f0TK46kXJAqIEmYwzz65" alt=""><figcaption></figcaption></figure>

***

### **Enabling and Testing the Sandwich Policy**

#### **Configure Sandwich Policy**

* Open **Payroll Generation** window.
* Before generating payroll, click **Configuration**.
* Enable the option:\
  \&#xNAN;**“Check and prompt if leaves are availed before/after a holiday.”**

<figure><img src="/files/OgVN2bHDfpwALPFrq0q1" alt=""><figcaption></figcaption></figure>

* Two checking criteria are available:
  1. **Default**
  2. **Paid Leave Also**

<figure><img src="/files/3oHAqDuUuWuifGCXtwC9" alt=""><figcaption></figcaption></figure>

***

### **Implementing the Default Checking Criteria**

#### **Recalculate Payroll**

* Select the **Payroll Month** and the **Employee**.
* Click **Recalculate**.

<figure><img src="/files/kDTY4Fl1Quy9iuCVEYsP" alt=""><figcaption></figcaption></figure>

#### **System Prompt**

* A pop-up appears highlighting:
  * The **holiday(s)** involved.
  * The **leave taken before/after** the holiday.

<figure><img src="/files/0KP6Z3YgbZIxqF936i13" alt=""><figcaption></figcaption></figure>

#### **Applying the Sandwich Condition**

* Tick the holiday shown in the pop-up.
* Click **Update Leaves**.
* Result:
  * The paid holiday (**15th Aug**) converts to **Leave Without Pay (LWP)**.
  * **Paid Leave = 0**
  * **Leave Without Pay = 1**
  * **Casual Leave = 2**

<figure><img src="/files/j10SP9SnYyCuNLKqCz6n" alt=""><figcaption></figcaption></figure>

#### **Verify in Attendance**

* Return to **Attendance Register** → Click **Refresh**.
* The previously marked **Paid Holiday** is now updated to **LWP**.

<figure><img src="/files/WcM42pJsg61aZOVkaBF2" alt=""><figcaption></figcaption></figure>

***

### **Implementing the Second Checking Criteria: “Paid Leave Also”**

#### **Mark Attendance for New Scenario**

* Select the payroll month and refresh the attendance.
* Example scenario:
  * Paid Holidays: **2nd & 3rd October**
  * Casual Leave: **1st & 4th October**
* Total consecutive leaves: **4 days**.

<figure><img src="/files/3IUvF0TDESQG8QB7kZeq" alt=""><figcaption></figcaption></figure>

#### **View Default Calculation**

* Go to **Payroll Generation** → Select employee → **Recalculate**.
* The system shows:
  * **2 Paid Holidays**
  * **2 Casual Leaves**

<figure><img src="/files/UdG4sxciD1KRg54LRSF2" alt=""><figcaption></figcaption></figure>

#### **Enable Advanced Sandwich Check**

* Open **Configuration**.
* Change checking criteria to:\
  \&#xNAN;**“Paid Leave Also.”**

<figure><img src="/files/OjBPPqH2FVOs9smNUwgy" alt=""><figcaption></figcaption></figure>

* Save configuration.
* Click **Recalculate** again.

#### **Apply Sandwich Impact**

* A window appears showing the holiday dates.
* Tick both holidays.
* Click **Update Leaves**.

<figure><img src="/files/ZMBEL9qXe6KROMOWAftZ" alt=""><figcaption></figcaption></figure>

#### **Result**

* Both **Paid Holidays** are converted to **Leave Without Pay (LWP)**.
* Any holiday falling between leave taken before/after gets marked as **LWP**.
  * **Note:** If holidays are predefined in the setup under Employee-wise Holiday, only then the Sandwich Policy will be applied.

<figure><img src="/files/2PzGiAo5rl1T9CQcthgB" alt=""><figcaption></figcaption></figure>

#### **Verify in Attendance**

* Return to **Attendance Register** → Click **Refresh**.
* The updated holiday entries now reflect **Leave Without Pay**.

<figure><img src="/files/meMmwTFYNZsBJo0Xa2x3" alt=""><figcaption></figcaption></figure>

***

### **Conclusion**

This is how the **Sandwich Policy** can be easily configured and applied in Logic ERP.\
By following these steps, you can ensure accurate payroll calculations when employees take leave adjacent to paid holidays.

***


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