Mark Leave Without Pay When Attendance Is Below Required Hours

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How to Mark Leave Without Pay if attendance is less than required hour?

In this tutorial, we will learn how to configure Logic ERP to automatically mark leave for employees who work less than the minimum required working hours. This automation ensures accurate attendance and payroll processing.

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Accessing the Attendance Register

• Navigate to the Payroll Entry menu.

• Open Attendance Register – Month Wise.

• Search for the employee and check that the attendance for the selected day is not already marked.

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Configuring Auto Leave for Minimum Working Hours

• Click on Configuration.

• Locate the option labeled as “Mark Work for Less Than Minimum Hour For”.

• From the dropdown, select Leave Without Pay (LWP).

• This setting ensures that employees working less than the defined minimum hours will be automatically marked as LWP (Leave Without Pay).

• Minimum working hours are configured in Employee Setup, and the system will fetch the value from there.

• Save the configuration.

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Import Attendance Data

• Navigate to Payroll Entry and then select Import Attendance Data from External Source.

• Select the appropriate Import Configuration.

• Enable Show Employees in File Only.

• Define the attendance month date range.

• Select the Branch and click Start Import.

• The system will fetch the attendance data from the external file.

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Review Imported Attendance

• The imported attendance will display:

  • Shift In / Shift Out timing

  • Total working hours for each day

• On the selected date (e.g., 30th), you can see the employee worked only 3 hours, which is less than the minimum required hours.

• Save the imported attendance.

Verify Auto Marked Leave

• Return to Attendance Register – Month Wise.

• Click the Refresh button.

• The updated attendance will now be displayed.

• Check the date where the working hours were less than the minimum (e.g., 30th).

• The system has automatically marked the employee as Absent – Leave Without Pay, based on the configuration.

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Conclusion

By enabling this setting, Logic ERP can automatically detect when employees work below the minimum required hours and mark their attendance as Leave Without Pay. This ensures accuracy in attendance management and prevents payroll discrepancies.