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Invalid HSN Codes Error in GST Returns

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How to Correct Invalid HSN Code While Creating GST Returns?

In this tutorial, we will learn how to identify and correct invalid HSN codes while generating GST Returns in Logic ERP.

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Access the GST Return Module

  • Navigate to the GST Returns module.

  • Select GSTR-1 as the return type.

  • Choose the relevant time period for which you want to generate the return.

  • Click the Generate button to proceed.

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Export Data to Excel

  • You can either:

    • Export the data to an Excel file using the Upload button, or

    • Generate a JSON file for direct portal upload.

  • For this process, select Export to Excel using the Upload button.

  • Once exported, the data will be successfully saved as an Excel file.

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Upload Excel File to GST Offline Tool

  • Open the GST Offline Tool.

  • Click Import Excel and choose the file you just exported.

  • Enter the required details and confirm by clicking Yes.

  • A warning message may appear indicating invalid HSN code entries (for example, in Row 6 and 7).

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Verify Invalid HSN Codes

  • To check the error, open the Excel file.

  • Go to the HSN B2B sheet.

  • Locate the incorrect HSN codes mentioned in the warning (e.g., in rows 6 and 7).

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Correct HSN Codes in Logic ERP

  • Open the Setup\Setup Items and select "Setup Harmonious Codes/Descriptions" module in Logic ERP.

  • Use the Find Filter to locate the invalid HSN codes.

  • Once identified, update them with the correct HSN codes and related details.

  • Save the changes.

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Re-Export and Upload the Corrected Data

  • Return to the GST Returns module.

  • Re-export the updated data into a new Excel file.

  • Open the GST Offline Tool again and re-import this corrected file.

  • The file will upload successfully, and a summary of the uploaded data will be displayed.

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Generate Final GST Return File

  • After verification, click on the Generate File button in the GST Offline Tool.

  • Your return data is now ready for upload to the GST Portal.

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Final Outcome

You have now successfully:

  • Identified and corrected invalid HSN codes.

  • Re-exported and uploaded accurate data.

  • Generated a clean, validated GSTR-1 return ready for submission.

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