GST State Validation Error in GST Return

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How to Fix GST State Validation Error in GST Return?

In this tutorial, we will guide you through the process of validating GST State details while generating GST returns in Logic ERP.

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Open GST Return Module

• Navigate to the GST Returns module.

• Select GSTR-1 as the return type.

• Choose the relevant time period for which you want to generate the return.

• Click the Generate button to proceed.

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Identify Invalid Data Error

• Upon generation, if the system displays an Invalid Data Error, it indicates missing or incorrect details.

• In the B2B section, look for red flags beside certain entries — these mark records with invalid or incomplete information.

• The error message will state: “Party GST State not specified.”

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Review Error Details

• Open the GSTR Error Details section to view a detailed list of invalid data entries.

• Here, you can see:

  • The total number of B2B invoices with errors (e.g., 22 entries).

  • Specific error descriptions such as missing or incorrect state names and codes.

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Correct Party State Details

• Navigate to the Setup/Setup Accounts and Select Setup New Account module.

• Open each relevant party account.

• Verify and ensure that:

  • State Name is correctly entered.

  • State Code corresponds to the correct GST state.

• After verifying, save the details.

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Regenerate the Return

• Return to the GST Returns module.

• Click Generate again to recreate the report.

• After corrections:

  • The Invalid Data Error will no longer appear.

  • In the B2B section, red flags will turn green, indicating that data is now validated and error-free.

• In the GST Error Details, the previous error count (e.g., 22) will now show zero.

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Export and Upload the Return

Once the data is validated, you can proceed with filing your return through one of the following methods:

Option 1: Create JSON File

• Generate a JSON file and upload it directly to the GST Portal.

Option 2: Export to Excel

• Click the Upload button and select Export to Excel.

• The Excel file will be created for import into the GST Offline Tool.

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Upload via GST Offline Tool

• Open the GST Offline Tool and choose Import Excel.

• Select the recently exported file and click Yes to import.

• The file will upload successfully, and a summary of the imported data will appear.

• Finally, click Generate File to upload and submit your return.

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Final Outcome

You have now successfully:

• Validated the GST state details for all B2B entries.

• Resolved data errors.

• Exported and uploaded a clean, validated GSTR-1 return through the Logic ERP system.