Invalid GST Number Error in GST Return
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How to Correct Invalid GST Numbers While creating GST Returns?
In this tutorial, we’ll guide you through the process of validating GST party details during GSTR-1 return generation to ensure accurate and error-free filing.
Open GST Returns Module
Navigate to the GST Returns module.
Select GSTR-1 as the return type.
Choose the relevant time period for which you want to generate the return.
Click on the Generate button.
Review Error Details
After generating the GSTR-1, an “Invalid Data” error message appears.
To identify the cause, Click GSTR Error Details section.
Here, you can review:
Different GST error types
The number of invoices affected
Detailed error descriptions
In this example, the error occurred due to GST party validation issues in 7 B2B invoices, caused by incorrect GST numbers entered for certain parties.
Export Data for Verification
To identify the parties with invalid GST numbers, click the Upload button to export the data to Excel.
The data will be successfully saved as an Excel file on your system.
Verify Data in GST Offline Tool
Open the GST Offline Tool.
Enter the required details and click Proceed.
Select Import Excel, choose the exported file, and click Yes to save the data.
A warning message may appear indicating invalid GST numbers that must be corrected before proceeding.
Identify and Correct Invalid GST Numbers
Open the exported Excel file and review the specific rows mentioned in the warning.
Identify the party names and invalid GST numbers listed.
Return to Logic ERP, open the Setup New Account module.
Select the relevant party, update the correct GST number, and save the changes.
Regenerate the GST Return
Go back to the GST Returns module.
Regenerate the GSTR-1.
You’ll notice that the invalid data error no longer appears.
In the GST Error Details section, the GST Party Validation error count that previously showed “7” is now zero, confirming that all GST numbers are correctly validated.
Re-Export and Upload
Export the corrected data again to Excel.
Upload it to the GST Offline Tool following the same steps as before.
Once uploaded successfully, the summary details will appear without any validation errors.
Finally, click on Generate File to complete the process.
Your GST return data is now validated, error-free, and ready for filing.
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