Prompt for Lot No. for every item in case of PO Retrieval

YouTube: How to Enable Lot/ Batch Number Prompt for Each Item During Purchase Order Retrieval ?

How to Enable Lot/ Batch Number Prompt for Each Item During Purchase Order Retrieval?

This setting ensures that users are prompted to enter a lot number for each item during purchase order (PO) retrieval, improving batch traceability and inventory accuracy.

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Step-by-Step Configuration

• Open the Logic Folder and run Logic Admin.

• Go to Global Settings.

• Navigate to the Purchase tab.

• Locate and enable the option: “Prompt for lot number for every item in case of PO retrieval.”

Let's Keep this feature enable to observe its Impact in Billing.

• Click Save to apply the setting.

• Restart the Software to activate the changes.

Note: This setting is also available within Purchase Voucher Configuration, where it must be enabled individually for each voucher series. Using Global Settings ensures that the rule is enforced across all series and branches.

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Functionality During Purchase Entry

• Begin a new Purchase Entry by retrieving a Purchase Order.

• Select the desired purchase order from the list.

• Choose the items you wish to retrieve.

• The system will automatically display a Lot Number window for each item.

• You must specify:

  • The Lot Number

  • The Quantity to be retrieved

The system automatically displays a 'Lot Number' window for each item.

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Benefits

• Improves lot-level tracking and inventory management.

• Ensures that every item has a defined lot number during purchase.

• Minimizes manual follow-ups and errors in stock identification.