Do Not Allow Date Change of Transacted Purchase

YouTube: How to Prevent Voucher Date Changes in Purchase If Transactions Already Exist?

How to Prevent Voucher Date Changes in Purchase If Transactions Already Exist?

This tutorial explains how to enable a setting in Logic ERP that prevents users from changing the date of a transacted purchase voucher, enhancing data consistency and audit control.

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Step-by-Step Configuration:

• Open the Logic Folder and run Logic Admin.

• Go to Global Settings.

• Navigate to the Purchase tab.

• Locate and enable the option: “Do Not Allow Date Change of Transacted Purchase”

Let's keep this feature enable to observe its impact in Purchase.

• Click Save to apply the changes.

• Restart the Logic ERP software to activate the new setting.

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Effect of This Configuration

• When a user attempts to modify the bill date in a purchase voucher that has already been transacted (i.e., the items have been sold or used in another transaction), the system will block the action.

• An error message will appear stating: “Transactions exist for this purchase voucher.... Cannot allow date change.”

This picture illustrates that the system blocks bill date changes if transactions exist, showing: "Transactions exist... Cannot allow date change."

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Purpose

• This restriction ensures data integrity by preventing changes to dates in purchase vouchers that are already linked to subsequent transactions, such as sales or stock transfers.