Stock Out Validation
YouTube: How to Set Expiry / Purchase Date Stock Out Validation in Godown Wise Transfers?
How to Set Expiry / Purchase Date Stock Out Validation in Godown Wise Transfers?
In this tutorial, we will learn how to apply stock-out validation checks in godown-wise stock transfer entries in Logic ERP.
Access Stock Out Validation Settings
Open the Configuration window.
Navigate to Other Settings.
Locate the option labeled as "Stock Out Validation" option.
This dropdown provides three validation modes to control how stock lots are selected during stock transfer.
By default, the validation is set to None.
Validation Mode: None (Default)
Create a new stock transfer voucher.
Transact an item that has multiple lots available, for example:
One lot with a nearer expiry date
Another lot with a later expiry date
Result:
In None validation mode, the system allows saving the voucher even if you select a lot with a later expiry date.
No warning or restriction is applied.
This mode provides complete flexibility but does not enforce stock rotation rules.
Validation Mode: FIFO on Lot Expiry
Open Configuration → Other Settings.
Change Stock Out Validation to FIFO on Lot Expiry.
Save the configuration.
Now, create a new stock transfer entry and select the same item.
Result:
If you attempt to select a lot with a later expiry date while another lot with an earlier expiry date is available:
The system displays a warning message.
This alert informs you that a lot with an earlier expiry exists.
Benefit:
Ensures proper stock rotation
Helps prevent expiry-related losses
Guides users to transfer the nearest-expiry lot first
Validation Mode: FIFO on Lot Purchase Date
Open Configuration → Other Settings.
Change Stock Out Validation to FIFO on Lot Purchase Date.
Save the configuration.
Initiate a new stock transfer voucher.
Result:
If a lot with an earlier purchase date exists in stock and you attempt to transfer a newer purchased lot:
The system generates a validation alert.
This ensures that the oldest purchased stock is transferred first.
Benefit:
Maintains FIFO compliance based on purchase date
Helps in accurate inventory flow and audit control
Conclusion
The Stock Out Validation feature in Logic ERP ensures better inventory control during godown-wise stock transfers by offering:
None – No validation, full flexibility
FIFO on Lot Expiry – Prioritizes lots nearing expiry
FIFO on Lot Purchase Date – Prioritizes oldest purchased stock
By selecting the appropriate validation mode, you can enforce stock rotation policies and reduce inventory risks effectively.
Last updated