# Setup Pre Defined Narration

**YouTube:** [How to Create and Manage Pre defined Narration?](https://www.youtube.com/watch?v=iazRoSR6L64)

## How to Create and Manage Pre defined Narration?

Predefined narrations help streamline data entry in accounting vouchers by allowing users to select ready-made text instead of typing it manually each time. In this tutorial, we will guide you through the complete process of configuring predefined narration in Logic ERP and using it while recording vouchers.

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### **Access to the Predefined Narration Setup**

* Navigate to the **Setup** menu.
* Under the **Setup Accounts** section, open the **Predefined Narration Setup** window.

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### **Create Your Predefined Narrations**

* Enter the required **Narration Text** in the provided field.

<figure><img src="/files/UDZQ5W5yYqHu1fEZKgR9" alt=""><figcaption></figcaption></figure>

* In the **Type** column, press the **Space** key to select the voucher type.
  * You may assign the narration to:
    * **All Voucher Types**, or
    * A **Specific Voucher Type** (e.g., Cash Payment, Sale, Purchase).

<figure><img src="/files/sLH0VUSyj03dUbxJGiFu" alt=""><figcaption></figcaption></figure>

* Add multiple predefined narrations as needed.

<figure><img src="/files/9spzLeStOAlofc1BYkSl" alt=""><figcaption></figcaption></figure>

* Save your entries once all required narrations are added.

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### **Apply Predefined Narration in a Voucher**

* Open the **Cash Payment Voucher** (or any other voucher based on your configuration).
* In the **Narration Field**, click on the dropdown list.

<figure><img src="/files/pnHz0Z3LNCQpYipT2qgs" alt=""><figcaption></figcaption></figure>

* Select any predefined narration from the available list.
* The selected narration will automatically appear in the **Voucher Details Grid**.

<figure><img src="/files/P46Vl3weLav93i1AIjws" alt=""><figcaption></figcaption></figure>

* You can manually edit or refine the narration if required.
* Complete the voucher entry and save it.

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### **Verify in Ledger Reports**

* Open the respective **Ledger Report** for the voucher you entered.
* The narration used in the voucher will be displayed in the report exactly as recorded.

<figure><img src="/files/L48dvEqBLUSwnTFm9jN0" alt=""><figcaption></figcaption></figure>

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## **Conclusion**

By configuring predefined narrations, you can significantly reduce time spent on repetitive typing and ensure consistency across all accounting entries. This feature not only enhances accuracy but also improves the overall efficiency of voucher processing and reporting.


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