Do not allow Modification of Bill against which Payment has been received

YouTube: How to Restrict Modification of Sale Bills with Received Payments ?

How to Restrict Modification of Sale Bills with Received Payments?

In this tutorial, we will guide you through enabling an option that prevents modifications to a bill once a payment has been received against it. This feature helps ensure the integrity of financial records and prevents accidental changes after payment.

Steps to Enable the Restriction on Bill Modifications After Payment:

• Open Logic Admin:

  • Navigate to Logic Admin.

As mentioned above, search for Logic Admin and open it.

• Access Global Settings:

  • Within Logic Admin, go to Global Settings.

• Locate Sales Settings:

  • Under the Sales Settings -2 tab, Locate the option labeled "Do Not Allow Modification of Bill Against Which Payment Has Been Received."

• Enable this option to restrict any changes to a bill once payment has been received.

• Click Save to apply the settings.

• Restart the Software:

  • Restart the software to ensure the changes take effect.

Testing the Restriction:

• Now, proceed to record a payment entry received from a customer.

• A list of pending bills will appear.

• Adjust the payment against the appropriate bill and save the voucher.

Verifying the Restriction:

• Try to modify the bill after the payment has been adjusted. For example, attempt to change the rate of the bill to 1,500 rupees.

• As soon as you try to save the modified bill, the software will generate an alert notifying you that payment has already been received against this bill, and therefore, it cannot be modified.

Benefits of Restricting Bill Modifications After Payment:

• Data Integrity: Ensures accurate, final transaction records by preventing post-payment changes.

• Fraud Prevention: Reduces the risk of fraudulent alterations to bills.

• Financial Transparency: Maintains clear, traceable transaction histories for audits.

• Accountability: Ensures employees cannot modify finalized bills after payment.

• Error Reduction: Eliminates the possibility of accidental changes to completed transactions.

• Simplified Reconciliation: Makes matching payments to invoices easier for accounting.

• Customer Trust: Builds confidence by ensuring bills are final and unchangeable after payment.