Sale Bill Narration

YouTube: How to Customize the Narration Field in Sale Bill ?

How to Customize the Narration Field in Sale Bill?

In this tutorial, we’ll show you how to set up and customize ledger narration in Logic ERP using the remarks entered in your sale bills.

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Access Sales Voucher Configuration

• Open Sales Voucher Configuration.

• Select the Relevant Billing Series.

• Click to Other Settings-2.

• Look for the option labeled: "Sale Bill Narration"

• It includes three parameters to control how narration is generated.

  • Default Option

  • Remarks-1 of the Bill

  • Remarks-1 + 2 of the Bill

As mentioned above, follow the given steps and select the appropriate option from the dropdown as per your requirement.

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Explore Narration Options

Default Option

This works in two ways:

• System-Generated Narration

  • Just select "Default."

  • Add your remarks under Other Details (e.g., Remark 1).

  • When the bill is posted, Logic will automatically generate a narration using this remark.

As you can see, currently only the default narration is being shown, which is generated by the software.

1. Using a Narration Formula

   • Keep narration set to Default.

   • Go to Other Settings-1 locate Narration Formula.

   • Define a formula like: Sale to {ACCOUNT NAME} Against Invoice No. {BILL NO.(NUMERIC)} Dated {INVOICE DATE} For Rs. {BILL AMOUNT(NUMERIC)}.

As shown in the picture, you can generate the formula in a similar way.

• Now, each sales bill will generate narration based on this formula automatically.

As you can see, the narration has been updated according to the formula we created.

Example Output in Ledger Report:

Bill for ABC Traders - Payment pending

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Sale Bill Narration as Remarks-1 of the Bill

• Enter content in Remark 1 and Remark 2.

As you can see in the picture, we have defined both Remark 1 and Remark 2.

• The ledger narration will only display Remark 1.

As you can see, in the report's narration column, only Remark 1 is being displayed.

🧾 Example:

Remark 1: Urgent delivery Ledger narration will show: Urgent delivery

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Sale Bill Narration as Remarks-1 & 2 of the Bill

• Combine both Remark 1 and Remark 2 for the narration.

• The system merges both values into one ledger narration.

As you can see now, in the report, the software has combined Remark 1 and Remark 2 and displayed them together in the narration column.

🧾 Example:

Remark 1: Urgent delivery Remark 2: Payment due next week Ledger narration will show: Urgent delivery, Payment due next week

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Summary

Parameter	Narration Output
Default	System-generated or formula-based narration
Remarks-1	Only uses Remark 1
Remarks-1 & 2	Combines both Remark 1 and Remark 2