Default Quantity As

YouTube: How to Set a Default Value for the Quantity Field in Sale Bill ?

How to Set a Default Value for the Quantity Field in Sale Bill?

In this tutorial, we'll explore a powerful feature that allows you to predefine item quantities during billing using various configuration options, including current stock and custom item fields.

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Step-by-Step Guide:

• Navigate to the Sales Voucher Configuration window.

• Select the relevant billing series where the configuration needs to be applied.

• Locate the option labeled: “Default Quantity As” Under the "Other Settings-2".

• It includes Six Parameters to set Default Quantity.

  • None

  • One

  • Item Cf-1

  • Item Cf-2

  • Item Cf-3

  • Current Stock

As mentioned above, follow the given steps and select the appropriate option from the dropdown as per your requirement.

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Comprehensive Breakdown of Each Available Option

• None

  • The quantity field remains blank or zero by default.

  • The user must manually enter the quantity during transaction entry.

In this picture, the functionality of "NONE" has been illustrated.

• One

  • The system will automatically default the quantity to 1 for every item during transactions.

  • Useful for single-unit transactions or high-turnover items.

In this picture, the functionality of "One" has been illustrated.

• Item CF One (Conversion Factor One)

  • The system fetches quantity from CF1 (Conversion Factor 1) defined in the Item Master.

In this picture, the functionality of "Item CF One" has been illustrated.

• Example:

  If CF1 indicates 1 case = 40 pieces, the quantity is automatically set to 40 when the item is added.

• You can press F5 on the Packs column to check which conversion factor is being applied.

• Item CF Two (Conversion Factor Two)

  • The system defaults to the box quantity as per CF2.

In this picture, the functionality of "Item CF Two" has been illustrated.

• Example:

  If CF2 defines a box as 20 units, then 20 will be set as the default quantity.

• Item CF Three (Conversion Factor Three)

  • The quantity is fetched based on the value in CF3.

  • Typically used for defining piece-wise quantity.

In this picture, the functionality of "Item CF Three" has been illustrated.

• Example:

  CF3 may define quantity as 1 piece, and the system will auto-fill that value.

• Current Stock

  • Automatically sets the quantity to the current available stock of the item.

In this picture, the functionality of "Current Stock" has been illustrated.

• Helpful for scenarios like stock clearance, inventory review, or sample billing.

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Conclusion

This feature provides flexibility and automation in item quantity handling during billing, reducing manual input and ensuring consistency based on predefined item configurations.