Do not allow modification of Approved Documents

YouTube: How to Prevent Modification of Approved Documents?

How to Prevent Modification of Approved Documents?

In this tutorial, we’ll walk you through how to restrict the modification of approved documents in Logic ERP, ensuring data integrity and controlled access.

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Enable Restriction on Approved Document Modification

• Open Logic Admin and navigate to Global Settings.

• Go to Other section and click to "User Rights Settings"

• Locate and enable the option labeled: “Do Not Allow Modification of Approved Documents”

Let's keep this feature enable to observe its impact in billing

• Save the settings.

• Restart the software for the changes to take effect.

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Approve a Document

• Navigate to Logic Icon/ Common Programs and then click to "My Messages".

• Locate a pending entry and right-click on it.

• Choose the Approve option to finalize the entry.

Use the Illustration Above to Approve the Entry

Once approved, the entry becomes non-editable.

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Attempt to Modify an Approved Entry

• Go to the Bank Payment Entry window.

• Select a document that was previously approved.

• Try to change the amount or any other field.

• Click Save.

System Restriction: Approved Voucher Is Locked for Editing

The system will display an error message:

“This entry has already been approved and cannot be modified.”

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Conclusion

Enabling this feature in Logic ERP helps enforce strict control over financial and operational records by locking approved documents, preventing unauthorized or accidental changes.