Do not Allow Backdate Entry Modifications After Physical Stock is Entered.

YouTube: How to Prevent Back Date Changes in Purchase Once Physical Stock is Recorded?

How to Prevent Back Date Changes in Purchase Once Physical Stock is Recorded?

In this tutorial, we will cover how to configure the system to restrict backdated entries or modifications in purchase vouchers once the physical stock has been recorded. This helps maintain inventory accuracy and prevents unauthorized changes after stock verification.

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Enable the Restriction Setting

• Open Logic Admin and go to Global Settings.

• Go to Other section and click to "User Rights Settings"

• Locate and enable the option labeled as: "Do not allow backdate entry/modifications after physical stock is entered"

Let's proceed with this option turned on to understand its practical implications in billing.

• Click Save, then restart the software to apply the changes.

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Demonstrate the Workflow

•  We've already saved a purchase entry.

• Proceed to enter Physical vs Actual Stock by scanning the items one by one.

As shown above in the picture, scan items to enter Physical vs Actual Stock.

• Once scanning is completed, save the physical stock document.

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Test the Restriction

Attempting a Backdated Entry:

• Try to create a purchase entry dated before or on the physical stock entry date.

As shown in the picture above, the software will block the action and display an error.

• The software will block the action and show an error: "New purchase entries are not allowed if the document date is before or on the date the physical stock document was created."

Attempting a Modification:

• Try modifying an existing purchase entry dated before or on the physical stock date.

As shown in the picture above, the software will block the action and display an error.

• The software will display a prompt: "Modification of purchase documents dated before or on the physical stock document date is not allowed."

Entry After Physical Stock:

• Create a purchase voucher with a document date after the physical stock entry.

• The software allows the entry without restrictions.

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Conclusion

This setting ensures the integrity of stock records by preventing backdated changes once physical stock is captured, thereby supporting accurate inventory control.