# Setup Approval
**YouTube:** [How to Manage Multi - Level Approval Workflows for Documents?](https://www.youtube.com/watch?v=gfOFEL9Z7MU)
## How to Manage Multi - Level Approval Workflows for Documents?
In this tutorial, we will explore the **Approval System in Logic ERP**, including **multi-level approvals and approval tracking**. Let’s begin by configuring the approval process.
***
### Approval Setup Configuration
* Open the **Approval Setup** module.
* Click on **Select Events** and choose **Purchase Order Quotation against Purchase Indent**.
* Click **Refresh Tree**.
* The selected event will now appear in the tree structure.
**Allocate Users to the Event**
* Right-click on the event and select **Allocate Users**.
* Allocate the **Manager**, **Supervisor**, and **Administrator** roles.
* The users are now successfully assigned to the selected event.
**Define Approval Sequence**
* Right-click on the event again and select **Set Allocated User Order**.
* Define the approval hierarchy as:
* Manager
* Supervisor
* Administrator
This sequence ensures a structured, multi-level approval flow.
***
### Create a Purchase Indent
* Log in as a **User**.
* Go to the **Purchase Indent** module.
* Enter the **Department Name** and **Supplier Name**.
* Add the required **item details**.
* Save the document.
***
### Generate Purchase Order Quotation
* Open the **Purchase Order Quotation** module.
* Enter the **Department Name** and **Supplier Name**.
* Click on **Retrieve Purchase Indent**.
* Select the previously created purchase indent and click **OK**.
* Verify the retrieved details
* **Save** the document.
***
## Approval Flow – Role Wise
#### Administrator Login
* Log in as **Administrator**.
* Click on the "**Logic"** icon, then select **"Common Programs"**.
* Go to **My Messages**.
* Select **Purchase Order Quotation against Purchase Indent Approval**.
The screen appears blank because the document must first be approved by the **Manager**, followed by the **Supervisor**.
***
### Manager Approval
* Log in as **Manager**.
* Go to **My Messages**.
* Select **Purchase Order Quotation against Purchase Indent Approval**.
The pending document is visible here along with relevant details.
* Select the document.
* Click **Approve Event**.
* Click **Approve**.
The document is now approved at the manager level.
***
### Supervisor Approval
* Log in as **Supervisor**.
* Go to **My Messages**.
* Select **Purchase Order Quotation against Purchase Indent Approval**.
The document approved by the manager is now pending at the supervisor level.
You can also view:
* Last Approval Name
* Last Approval Date
* Last Approval Status
* Select the document.
* Click **Approve Event**.
* Click **Approve**.
The document is now approved by the supervisor.
***
### Administrator Approval
* Log in as **Administrator**.
* Go to **My Messages**.
* Select **Purchase Order Quotation against Purchase Indent Approval**.
The document approved by the supervisor is now pending at the administrator level.
* Select the document.
* Click **Approve Event**.
* Click **Approve**.
The document has now been **fully approved** by the administrator.
***
### Conclusion
This is how the **multi-level approval workflow** functions in Logic ERP.\
It ensures:
* Proper approval hierarchy
* Clear visibility of approval status
* Complete tracking of approval history
This system enhances control, accountability, and transparency in your procurement process.
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