If Imported Document already exists

YouTube: How to Globally Configure Overwrite Rules for Imported Stock Transfer Document?

How to Globally Configure Overwrite Rules for Imported Stock Transfer Document?

In this tutorial, we will explore an important global option in Logic ERP that helps prevent duplicate entries when importing stock documents.

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Configure Duplicate Entry Handling

• Open Logic Admin.

• Navigate to Global Settings and then select Import/Export Settings.

• Locate the option labeled as:

“If Imported Document already exists”.

• This option provides three modes of operation:

  • Prompt (Default)

  • Override without Prompting

  • Skip without Prompting

• Save the settings and restart the software for changes to take effect.

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Understanding Each Option

Prompt (Default Mode)

• Behavior: If a document already exists, the system displays a confirmation prompt when attempting to re-import it.

• Example:

  • Go to Utilities → Import Stock Transfer Document.

  • Try importing a stock transfer that was already imported.

  • The system immediately triggers a message: “This voucher from the respective branch has already been transferred.”

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Override without Prompting

• Behavior: The system automatically replaces existing data without any confirmation.

• Example:

  • In the Head Office, create a stock transfer with a quantity of 4, then export it.

  • Import it into the Maduka branch.

  • Back in Head Office, update the same document to quantity 10 and re-export.

  • Import again in Maduka.

  • Result → The system directly overrides the old data, updating the quantity to 10 without showing any prompt.

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Skip without Prompting

• Behavior: The system ignores duplicate entries silently and does not update the existing data.

• Example:

  • In Head Office, update the same stock transfer to quantity 20 and re-export.

  • Import it into the Maduka branch.

  • Result → The import runs silently, but the quantity remains at 10, confirming that the system skipped the duplicate entry.

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Key Benefits

• Ensures data accuracy by controlling duplicate imports.

• Provides flexibility with three handling modes (Prompt, Override, Skip).

• Helps avoid manual errors and duplicate stock mismatches across branches.