GST State not defined for this party. Please check.

YouTube: HOW TO RESOLVE THE ERROR GST STATE NAME NOT DEFINED FOR THE PARTY ?

HOW TO RESOLVE THE ERROR GST STATE NAME NOT DEFINED FOR THE PARTY? 

In this tutorial, we will walk you through the steps to resolve the common error message: "GST State not defined for this party. Please check."

This error typically occurs in the Sale Bill when the GST State Name is not defined for the party in the Account Master.

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Error Prompt while Billing

• Navigate to the Billing Section from the Main Menu.

• Click on Sale Bill and begin creating a new bill.

• Enter party name and item details.

• On saving, you may encounter the error:

  "GST State not defined for this party. Please check."

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Solution 1: Edit Party State from Sale Bill Header

• In the Sale Bill screen, Navigate to the Header section.

• Click on the Account Name field.

• Press F6 to edit account details.

• From the State Name dropdown, select the correct State Name.

• Click Save.

• Now, return to Item Details and save the bill again.

• The bill will be saved successfully.

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Solution 2: Edit State in Account Master (if user lacks Sale Bill edit rights)

• From the Main Menu, go to Setup > Setup New Account.

• Use the filter/search bar to locate the party account.

• Click on the account and go to the Other Details tab.

• Select the appropriate State Name from the dropdown.

• Click Save to update the account.

• Retry saving the Sale Bill — the error should be resolved.

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Still Facing the Issue?

• Double-check if the correct state name is selected and saved.

• If the error persists:

  • Post a support ticket.

  • Our team will connect with you in the shortest possible time.