Freight Calculation

YouTube: How to Configure Freight Calculation by Delivery Destination and Quantity / Weight in Sale Bill?

How to Configure Freight Calculation by Delivery Destination and Quantity / Weight in Sale Bill?

This tutorial demonstrates how to set up and automate freight calculations in ERP, whether based on weight, distance, value, or quantity. It covers both manual and automated approaches, helping you avoid billing errors and streamline freight setup.

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Access Freight Calculation Settings

• Open Sale Voucher Configuration.

• Select the relevant Billing Series.

• Locate the feature labeled as:

  "Freight Calculation"

• This setting provides three parameters:

  • None

  • Tpt/Delv Dest Settings

  • Branch+Item Grp+Loc

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Understanding Freight Calculation Options

• None

  • No automatic freight calculation.

  • Freight charges must be entered manually during billing.

• Transporter Delivery Destination Settings

  • Enables automatic freight calculation based on predefined rates configured for specific transporter and delivery destination combinations.

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Prerequisite Setup for Auto Freight

Setup Transporters

• Go to Setup\Setup Accounts and then select "Setup Transporters".

• Review the list of existing transporters and their details.

Setup Transport Destinations

• Go to Setup → Transport Destinations.

• Define destination names and short names.

Setup Transport Destination Freight Rates

• Go to Setup → Transport Destination Freight Rates.

• Select a transporter and click Refresh.

• Enter predefined details:

  • Destination freight rate

  • Charge amount

  • Minimum quantity

  • Quantity-based charges

Link Transporter and Destination to Parties

• Go to Setup → Accounts.

• Open the desired Party Master.

• Link the appropriate Transporter Destination and Final Destination.

Define Item Weight

• Go to Setup → Items.

• Enter Weight Per Unit and Weight Unit for each relevant item.

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Prepare Billing Screen for Freight Calculations

• Navigate to Setup → Column Attributes.

• Enable:

  • Weight column

  • Weight Unit column

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Implement the Freight Calculation in Billing

• Create a Sale Bill with an item that has a defined weight.

• The system will:

  • Display the item’s weight and unit automatically.

  • Calculate freight charges based on the linked transporter, destination, and rate setup.

• If you change the product quantity:

  • The system recalculates the weight.

  • Freight charges are updated automatically.

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Benefits of Automated Freight Setup

• Eliminates manual freight entry errors.

• Ensures consistent, accurate freight calculation.

• Saves time during billing.

• Supports weight-based, quantity-based, or destination-based freight rules.