Manage Free Item Units in GSTR-1

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How to Manage Free Item Units in GSTR-1?

In this tutorial, we will guide you through the process of including or excluding free item quantities in your GSTR-1 report using the “Show Free Replacement/Sample Quantity in Total Quantity” setting in Logic ERP.

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Generate a Sales Bill with Free Quantity

• Begin by creating a Sales Bill.

• Before entering the transaction, ensure that the Free Units column is enabled in the Setup Column Attributes section.

• Proceed to transact an item with free quantity.

• Example: Enter a total quantity of 10, out of which 1 unit is marked as Free.

• Save the bill once completed.

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Open GST Return Configuration

• Go to the GST Returns module.

• Open the Configuration window.

• Navigate to Configuration Setting 2.

• Locate and disable the option “Show Free Repl/Sample Quantity in Total Quantity.”

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Observe the Effect When Option is Disabled

• Select GSTR-1 as the return type.

• Choose the desired period and click Generate.

• In the HSN section, observe that:

  • The total quantity is displayed as 10.

  • The free or sample quantity is not included in the total quantity of your report.

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Enable the Option and Regenerate the Return

• Return to the Configuration Setting 2 window.

• Enable the option “Show Free Replacement/Sample Quantity in Total Quantity.”

• Save the configuration and regenerate the GSTR-1 return.

• In the HSN section, observe that:

  • The total quantity now includes free or sample items.

  • This provides a complete and accurate view of your stock movement and outward supplies.

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Final Outcome

By enabling or disabling this option, you can control whether free or sample quantities are reflected in your GSTR-1 reports, helping you generate precise stock and tax data as per your reporting needs.