Invoice Number Errors While Generating GSTR-2

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How to Correct Invoice Number Errors While Generating GSTR-2?

In this tutorial, we will guide you through the process of validating and correcting invoice numbers while generating GSTR-2 in Logic ERP.

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Open GST Returns Module

• Navigate to the GST Returns module.

• Select GSTR-2 as the return type.

• Choose the relevant time period for which you want to generate the return.

• Click on the Generate button.

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Identify Invalid Data Error

• After generation, if the system displays an Invalid Data Error, it means that some invoice details are incomplete or incorrect.

• In the B2B section, red flags will appear next to entries with issues.

• The error reason will be displayed as “Invalid Invoice Number.”

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Review Error Details

• Open the GSTR Error Details section to view the error summary.

• The details show:

  • Three B2B invoices with invoice number validation issues.

  • Error descriptions explaining the exact problem with each entry.

Correct Invalid Invoice Numbers

• Go to the B2B section to begin corrections.

• Based on the error description, note that:

  • An invoice number can contain a maximum of 16 alphanumeric characters.

  • Only certain special characters are allowed.

• You can correct the invoice number by:

  • Opening the Purchase Voucher directly and editing the invoice number or Clicking on the Invoice Number directly from the error screen to open the corresponding voucher.

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Update and Save the Voucher

• Once the Purchase Voucher opens:

  • Update the invoice number as per the correct format.

• If the Save button is hidden:

  • Ensure that Num Lock is turned off on your keyboard.

  • Press Alt + Insert to unhide the Save button.

• Click Save to update the voucher.

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Refresh and Regenerate the Return

• Close the voucher window and return to the GST Returns module.

• Click on Generate again to refresh the data.

• In the B2B section, the previously red-flagged invoices will now turn green, indicating successful validation.

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Resolve Blank Invoice Number Error

• For any blank invoice number entries:

• Click the Invoice Number field directly.

• Enter the correct invoice number.

• Save the voucher and regenerate the return again.

• Once corrected, all red flags will turn green, confirming that all invoice number issues have been resolved.

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Verify Error Clearance

• In the GSTR Error Details, the earlier validation errors (for three invoices) will now show an error count of zero, confirming that all invoice numbers have been successfully validated.

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