How to Set Up and Use Cash Card Manager for Prepaid Cards?
In this tutorial, we will learn how to configure and use the Cash Card Manager in Logic ERP, including card creation, customer linking, recharge, billing usage, and accounting impact.
Create and Configure a Cash Card
Navigate to the Cash Card Manager module
Go to the Card Details Tab
Enter the Card Number / Membership Number
Click the Green Tick to validate
Click Create
The cash card is now created successfully.
Link Cash Card with Retail Customer
Link Card to Customer
Search for the newly created Cash Card Number
Click on Link Cash Card
Click the Plus (+) icon
Select the Retail Customer
Click Save
The cash card is now linked to the selected retail customer.
Cash Card Configuration Options
You can manage and verify cash card settings directly from the Cash Card Manager:
Default Account Setup
Define where all cash card transactions (recharges, refunds, adjustments) are posted
Print Design Configuration
Set print formats for recharge, redemption, and refund vouchers
Recharge Limit
Define maximum recharge value per cash card
OTP Templates
Configure OTP messages for cash card transactions
Complimentary Card Option
Scanning Method Selection
Barcode / Magnetic card options
Add Amount to Cash Card (Recharge)
Recharge the Cash Card
Add amount to the cash card using Cash Payment Received
The cash card balance gets updated immediately
Accounting Impact (Journal Entry)
Cash in Hand – Debited (₹5,000)
Cash Customer – Credited (₹5,000)
This confirms proper double-entry accounting for cash card recharge.
Use Cash Card During Billing
Ensure Magnetic Card Option is enabled in:
Sales Bill Touch Screen Configuration
Create Sales Bill Using Cash Card
Open the Sales Bill window
As soon as you open the sales bill, the Magnetic Card window will appear.
Enter the Cash Card Number
The linked Customer Name is fetched automatically
The Available Cash Card Balance is displayed
Enter the service or product
The system deducts the bill amount from the cash card balance
Save and print the bill
Sales bill is generated successfully using the cash card.
View Cash Card Details & History
Open Cash Card Manager
Enter the Cash Card Number
View:
Total Loaded Amount
Balance Available
View Card Transaction History
Click on View Card History
Review all recharges, usage, and adjustments
Cash Card Status Report
Navigate to Reports/Queries\Sale Registers and select "Cash Card Status Report".
View complete cash card lifecycle details
Accounting Verification
Journal Report
Open the Journal Report
Verify correct posting of:
Cash card usage
Sale bill entries
Ledger Report
Open the Ledger Report
Confirm that:
Bill amount is correctly reflected
Entries are posted in the respective ledger accounts accurately
Conclusion
The Cash Card Manager in Logic ERP helps you:
Manage prepaid customer balances
Speed up billing
Maintain accurate accounting
Track customer spending and card history
Improve customer experience through quick payments
