Default GRN Prefix

YouTube: How to Set the Default GRN Prefix in Import Purchase Voucher from External File Configuration?

How to Set the Default GRN Prefix in Import Purchase Voucher from External File Configuration?

In this tutorial, we will learn how to configure a Default GRN Prefix during the Purchase Import process in Logic ERP. This feature allows you to define a default prefix that is automatically applied to the GRN number when a Purchase Voucher is imported from an external file.

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Review the Existing GRN Prefixes

• Navigate to the Purchase Voucher module.

• Open an existing Purchase Voucher.

• Review the GRN Prefix column.

Current Setup

As shown, different GRN prefixes are currently being used for Purchase Vouchers.

Important Note

• If the GRN Prefix column is not visible, open the Purchase Configuration.

• Navigate to Column Locks.

• Enable the GRN Prefix column.

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Configure the Default GRN Prefix

• Navigate to the Import Purchase Vouchers from External File module.

• Open the Configuration section.

• Locate the option labeled as:

"Default GRN Prefix"

• Enter the required GRN Prefix.

• Save the configuration changes.

System Behavior

The configured prefix will be used as the default GRN prefix for Purchase Vouchers imported through the external file import process.

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Import the Purchase Voucher

• Start the Purchase Voucher Import process.

• Select the required external file.

• Complete the import process.

Result

The Purchase Voucher is imported successfully with the configured Default GRN Prefix.

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Verify the GRN Prefix

• Open the Purchase Voucher module.

• Search for and open the recently imported Purchase Voucher.

• Check the GRN Prefix.

Result

The GRN Prefix defined in the Purchase Import configuration has been successfully applied to the imported Purchase Voucher.

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Key Benefits

• Automated Prefix Assignment: Automatically applies the configured GRN prefix during import.

• Consistent GRN Numbering: Maintains a standardized GRN numbering structure.

• Faster Import Process: Eliminates the need to manually define the prefix for imported vouchers.

• Better Document Control: Helps maintain organized and consistent Purchase Voucher records.

Final Outcome

After configuring "Default GRN Prefix", Logic ERP automatically applies the defined GRN prefix to Purchase Vouchers imported through the Import Purchase Vouchers from External File process, ensuring consistent GRN identification for future purchase transactions.