Set User Wise Back Date Entry/Modification Locking
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How to Configure User Wise Backdate Entry and Modification Locking Schedule?
In this tutorial, you will learn how to configure user-specific restrictions for backdated entries and document modifications in Logic ERP. This feature ensures better control, accountability, and data security for each user.
Open User-Wise Locking Setup
To Begin:
Navigate to the User Access Module.
Open Set User Wise Back Date Entry / Modification Locking.
This window displays:
List of Users
Their current Setting Status
By default, the status appears as “Not Defined”, meaning no restrictions are applied.
Select User for Configuration
Now define restrictions for a specific user.
Locate the user (e.g., Billing User 1).
Press the Spacebar in the Setting Column.
This opens the Backdate Entry / Modification Locking Schedule Window.
Choose Document for Locking
A list of Documents will appear (e.g., Sale, Purchase, etc.).
Select the Sale Document.
Open Settings:
Right-click → Click Settings
Or Press F3 (shortcut)
Configure Lock Criteria
The Lock for Back Date Entry Window will open.
Here, you can define various locking rules based on your requirements.
Apply Fixed Days Lock
Let’s configure a Fixed Days Lock:
Enter the number of days (e.g., 1, 2, 3 days).
Click Save.
What this means:
The selected user:
Cannot modify existing bills within these days
Cannot create backdated entries for these days
Log In with the User
Log out of the system.
Log in again using the same user for whom the lock is applied.
Implement with Modification Restriction
Navifgate to the Sale Bill Window.
Open a bill within the locked period.
Attempt to modify and save it.
Result:
The system will block the modification
An error message will appear:
Entry modification is locked for this period
Implement with Backdated Entry Restriction
Create a new sale bill.
Enter a date within the locked period.
Try to save the bill.
Result:
The system will not allow saving
Backdated entries are restricted for that user
Key Benefits of User-Wise Locking
Apply restrictions to specific users
Improve accountability and control
Prevent unauthorized backdated entries
Ensure data accuracy and audit compliance
Customize access based on user roles
Final Outcome
You have successfully learned how to:
Configure User-Wise Backdate Locking
Restrict Modifications & Backdated Entries
Strengthen data security and operational control
Your system is now more secure, controlled, and audit-ready.
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