Set User Wise Back Date Entry/Modification Locking

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How to Configure User Wise Backdate Entry and Modification Locking Schedule?

In this tutorial, you will learn how to configure user-specific restrictions for backdated entries and document modifications in Logic ERP. This feature ensures better control, accountability, and data security for each user.

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Open User-Wise Locking Setup

To Begin:

• Navigate to the User Access Module.

• Open Set User Wise Back Date Entry / Modification Locking.

This window displays:

• List of Users

• Their current Setting Status

• By default, the status appears as “Not Defined”, meaning no restrictions are applied.

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Select User for Configuration

Now define restrictions for a specific user.

• Locate the user (e.g., Billing User 1).

• Press the Spacebar in the Setting Column.

• This opens the Backdate Entry / Modification Locking Schedule Window.

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Choose Document for Locking

• A list of Documents will appear (e.g., Sale, Purchase, etc.).

• Select the Sale Document.

Open Settings:

• Right-click → Click Settings

• Or Press F3 (shortcut)

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Configure Lock Criteria

• The Lock for Back Date Entry Window will open.

• Here, you can define various locking rules based on your requirements.

Apply Fixed Days Lock

• Let’s configure a Fixed Days Lock:

• Enter the number of days (e.g., 1, 2, 3 days).

• Click Save.

What this means:

• The selected user:

  • Cannot modify existing bills within these days

  • Cannot create backdated entries for these days

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Log In with the User

• Log out of the system.

• Log in again using the same user for whom the lock is applied.

Implement with Modification Restriction

• Navifgate to the Sale Bill Window.

• Open a bill within the locked period.

• Attempt to modify and save it.

Result:

• The system will block the modification

• An error message will appear:

  • Entry modification is locked for this period

Implement with Backdated Entry Restriction

• Create a new sale bill.

• Enter a date within the locked period.

• Try to save the bill.

Result:

• The system will not allow saving

• Backdated entries are restricted for that user

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Key Benefits of User-Wise Locking

• Apply restrictions to specific users

• Improve accountability and control

• Prevent unauthorized backdated entries

• Ensure data accuracy and audit compliance

• Customize access based on user roles

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Final Outcome

You have successfully learned how to:

• Configure User-Wise Backdate Locking

• Restrict Modifications & Backdated Entries

• Strengthen data security and operational control

Your system is now more secure, controlled, and audit-ready.