Import Purchase / Stock Transfer from HO/Branches as Goods in Transit

YouTube: How to Mark Imported Purchases/ Stock Transfers as Goods in Transit Until Physically Received?

How to Mark Imported Purchases/ Stock Transfers as Goods in Transit Until Physically Received?

This tutorial demonstrates how to enable and use the feature that imports Stock Transfer documents as "Goods in Transit" from the Head Office or other branches, and how to convert them into actual stock.

Enable the Feature in Logic Admin

• Open Logic Admin.

• Navigate to Global Settings.

• Go to the Purchase Settings section.

• Locate and enable the option:

  "Import Purchase / Stock Transfer from HO/Branches as Goods in Transit"

• Click to Save and restart the software to apply the changes.

Export Stock Transfer Document from Head Office

• Go to Utilities Menu.

• Open Export Stock Transfer - Virtual Branches utility.

• Select the appropriate branch and document to export.

• Set Export Doc = Yes.

• Click Export to generate the stock transfer data.

Import Stock Transfer Document at Receiving Branch (e.g., Maduka Branch)

• Log in to the Maduka branch.

• Go to Utilities Menu → Open Import Stock Transfer - Virtual Branches.

• Select the file or voucher to import.

• After successful import, the document will appear under:

  Purchase Module → Stock Transfer In

Review Stock Status in Stock Ledger

• Open the Stock Ledger Report.

• You’ll observe that stock quantity remains unchanged.

  • This is because the items are currently marked as Goods in Transit, not yet received into stock.

Convert Goods in Transit into Actual Stock

• Navigate to:

  Inventory Module → Convert Goods in Transit as Received

• Select the relevant Stock Transfer document from the list.

• Click Convert.

Verify Updated Stock in Stock Ledger

• Return to the Stock Ledger Report.

• Press F5 (or Refresh).

• You will now see that the stock has been updated.

  • For example, 5 units from the stock transfer are now reflected in actual inventory.

Summary

By enabling this feature:

• Incoming stock transfers are logged as in transit until physically received.

• Prevents premature stock updates before verification.

• Improves inventory accuracy and control during inter-branch movements.