# Allow Auto Debit Note creation of Stock Transfer Documents also

**YouTube:** [How to Enable Automatic Debit Note Creation for Stock Transfer Documents?](https://www.youtube.com/watch?v=hrVnm_sCQXs)

## How to Enable Automatic Debit Note Creation for Stock Transfer Documents?

This tutorial explains how to **enable and use the feature that automatically generates Debit Notes for Stock Transfer Documents** in the ERP system.

***

### **Enable the Setting in Global Settings:**

* Open **Logic Admin**.
* Navigate to **Global Settings**.
* Go to the **Purchase Settings** section.
* Locate and enable the option labeled as :

  > **"Allow Auto Debit Note creation of Stock Transfer Documents also"**

<figure><img src="/files/nlmt87lKV0r9RzpCOL9b" alt=""><figcaption></figcaption></figure>

* **Save** the settings and **restart the software** for the changes to take effect.

***

### Import Stock Transfer Document

* Navigate to Utilities\Export/Import Branch Wise Data\Options\Export/Import Data.
* Open the **Import Stock Transfer - Virtual Branches** window.
* Define the voucher details (Date, Series, Branch, etc.).
* Select **"Yes"** to import the Stock Transfer document.

<figure><img src="/files/4KMyscKTj5ijTYluydFs" alt=""><figcaption></figcaption></figure>

* Once imported, the document will appear under:

  > **Purchase Module → Stock Transfer In**

<figure><img src="/files/QtMjtj7Q7n9qFAcIrdT2" alt=""><figcaption></figcaption></figure>

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### Perform Physical Stock Verification

* Select the imported Stock Transfer document.
* Begin scanning the received goods.
* Suppose the expected quantity is **10 units**, but **only 9 are received**.
* Enter **Physical Quantity = 9**, then **save** the document.

<figure><img src="/files/1yoIrJyIETtwqeeh95GY" alt=""><figcaption></figcaption></figure>

* Click **Convert Goods in Transit as Received**.
* This will add the verified 9 units to inventory.

***

### Generate Debit Note for Quantity Difference

* Navigate to:

  > **Purchase Module → Generate Rate Difference / Physical Stock Debit Notes**
* Select the relevant **Stock Transfer voucher**.
* Click **Refresh**.
* Click **Generate Debit Note**.

> A **Debit Note for the 1 missing unit** will be created automatically.

<figure><img src="/files/87SIcuJs1emGXf176cOC" alt=""><figcaption></figcaption></figure>

***

### Verify in Stock Ledger Report

* Open the **Stock Ledger Report**.
* You will see:
  * **Imported Quantity**: 10 units
  * **Physically Received**: 9 units
  * **Debit Note Issued**: 1 unit

<figure><img src="/files/T92YeXkisyQsLyKgmS91" alt=""><figcaption></figcaption></figure>

* You can **double-click** on the Debit Note entry to view full details.

<figure><img src="/files/CWbxth4gTZ2gMXvAJFj1" alt=""><figcaption></figcaption></figure>

***

### Summary

By enabling this feature, your ERP system can automatically generate Debit Notes for quantity differences in Stock Transfers, helping maintain:

* **Inventory Accuracy**
* **Financial Transparency**
* **Reduced Manual Effort**


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