> For the complete documentation index, see [llms.txt](https://kb.logicerp.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://kb.logicerp.com/logic-erp-learning-hub-tutorials-and-best-practices/setups/set-other-item-details/setup-godown-groups.md).
# Setup Godown Groups
**YouTube:** [How to Set Up and Use Godown Groups?](https://youtu.be/3vf_UdkyXj0)
## How to Set Up and Use Godown Groups?
This tutorial explains how to **set up Godown Groups in Logic ERP** and demonstrates their practical usage in inventory management. You will learn how to create and organize Godown groups, assign Godowns, use them during purchase transactions, and generate group-wise stock reports for better control and analysis.
***
### **Objective of Godown Groups**
* Organize multiple godowns into logical groups
* Simplify **stock allocation and tracking**
* Enable **filtered selection during transactions**
* Generate **group-wise inventory reports**
***
### **Accessing Godown Group Setup**
* Navigate to Main Menu and expand **"Setup"** Module
* Go to **Set Other Items Details**
* Click on **“Setup Godown Groups”**
**Understanding Default Groups**
* System provides **5 default groups**
* These can be customized as per business requirements
***
### **Updating Godown Groups Caption**
* To update the group name caption, right click to rename the group.
* Update the **Group Caption**
* Click **OK**.
* Once saved, expand the newly created group and select **Group Level 1**.
* Click the **Refresh** button to add groups.
* Enter group names in the available columns.
* Click **“Save”** to apply the changes.
***
### **Allocating Godowns to Groups**
* Select the Desired **Godown Group**
* Right-click → Click **Allocate Godown**
* Choose from the list of existing Godowns
* Assign required Godowns to the selected group
* **Organizing Multiple Groups**
* Repeat the process to create multiple groups
* Assign different Godowns to each group
* Helps in structured inventory management
***
### **Using Godown Groups in Purchase Entry**
**Enable Required Configuration**
* Open **Purchase Voucher Configuration**
* Go to **Other Settings 1**
* Locate and enable the option Labeled as:
> **“Prompt Godown for Purchase Voucher at Document End”**
**Creating Purchase Entry**
* Create a **New Purchase Voucher**
* At the time of saving:
* System prompts for **Godown Selection**
**Filtering Using Godown Groups**
* All Godowns will initially be visible
* First, Click on **Select Group**,
* Then, select the **Godown Group** created earlier.
* **System will:** Filter and display only Godowns within that Group.
***
### **Viewing Godown Group-wise Stock Report**
* Navigate to **Reports/Queries** and expand **Stock Reports**
* Open **Stock Query (New Report)**
**Apply Filter**
* Select **Godown Group Filter**
* Choose the required group
**Result**
* Displays stock of all items
* Covers all Godowns under the selected group
***
### **Key Benefits of Godown Groups**
* Improves **inventory organization**
* Speeds up **Godown selection during transactions**
* Enables **better stock visibility**
* Simplifies **reporting and analysis**
***
### **Final Outcome**
* Godowns are **logically grouped and managed**
* Users can easily select relevant Godowns
* Stock reports become **more structured and insightful**
* Overall inventory control becomes **efficient and streamlined**
---
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