How to Configure Supplier–Item Linking for Purchase?
In this tutorial, you will learn how to link specific items with suppliers in Logic ERP.
This feature ensures accurate item selection, controlled purchasing, and automatic rate application.
Open Supplier + Item Linking Window
To Begin:
Go to the Setup Module from the main menu
Navigate to the Party Wise Settings Section
Open Supplier + Items Linking
This window allows you to define which items can be purchased from a specific supplier.
Link Supplier with Items
Link Supplier
Select the Supplier Name
All linking will be applied to the Selected Supplier.
Link Items with Supplier
Select the Items you want to link with the Supplier
Only these linked items will be available during purchase transactions for this supplier.
Define Default Rates (Optional)
Enter Default Purchase Rate for each item
These Rates will be:
Automatically picked during Purchase Orders / Purchase Bills
Useful for maintaining pricing consistency
Save & Review
Click Save to apply the configuration
Use Entry Mode to Review saved details
Import Linking via Excel (Optional)
For bulk setup:
Click on Import from Excel
Use Excel Help to check required columns
Browse and select your file
Click Refresh to load data
Imported Data Includes:
Supplier-item linking
Default rates
Quotation dates
Click Save
Enable Supplier + Item Filter in Purchase Bill
Open Purchase Bill Configuration
Go to Other Settings 2
Select: Supplier + Items in filter option
Save the configuration
Click New Bill to refresh the window
Verify in Purchase Bill Entry
Select the Supplier
Enter bill details
Go to Item Section
Press Spacebar in item field
Result: Only linked items will be displayed
Apply in Purchase Order
Open Purchase Order Configuration
Enable the same Supplier + Items filter
Save and click New Order
During Entry:
Select Supplier
Search Items
Only linked items will appear
Default Rate (e.g., ₹1200) will be Auto Filled
Note: Make sure that for the default rate, the "Pick Supplier + Item Rates" option is enabled (ticked) in your Purchase Order configuration.
How This Feature Works
Links suppliers with specific items
Filters item selection during purchase
Applies predefined rates automatically
Ensures controlled and error-free purchasing.
Key Benefits
Restricts incorrect item selection
Speeds up purchase entry
Ensures rate consistency
Supports bulk import via Excel
Improves supplier-item management
Final Outcome
You have successfully learned how to:
Link Suppliers with Items
Apply item filters in purchase transactions
Use default rates automatically
Import data using Excel
Your purchase process is now more accurate, efficient, and controlled.
