Setup Branch + Party + Series + Period + Item Wise Budgets - Sale

YouTube: How to Set Up Branch-, Series-, Period-, and Item-Wise Sales Budget Quantities?

How to Set Up Branch-, Series-, Period-, and Item-Wise Sales Budget Quantities?

In this tutorial, we will learn how to configure Branch, Series, and Item Wise Budgets for Sales Billing in Logic ERP. This feature helps control item-wise sales quantities and ensures that sales remain within predefined limits.

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Open Budget Setup Window

Begin by accessing the budget configuration screen.

Navigation Path

• Go to the Main Menu

• Open the Setup Module

• Navigate to Party Wise Settings

• Click Branch + Party + Series + Period + Item Wise Budget for Sales

This will open the budget setup window, where item-wise sales budgets can be defined.

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Select Entry Details

Now configure the basic parameters for the budget.

• Select Entry Type

  • Choose the appropriate entry type based on your billing configuration.

• Select Branch

  • Choose the Branch for which the sales budget needs to be defined.

• Select Billing Series

  • Choose the relevant billing series in which the budget control will apply.

• Select Item

  • Select the item for which the sales quantity budget will be defined.

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Define Budget Period

• Next, specify the time period for which the budget will apply.

• Select the Month for which the budget is being created.

This ensures the sales quantity control applies only during the selected period.

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Enter Budget Quantity and Variance Percentage

Now define the sales quantity limits.

• Enter Budget Quantity

  • Specify the maximum quantity allowed for the selected item.

• Define Variance Percentage

  • Enter the variance percentage.

Purpose of Variance Percentage

• The variance allows controlled flexibility in sales.

Example:

• If Budget Quantity = 20

• Variance = 10%

The system may allow additional quantity beyond the budget within the defined variance limit.

• Once all details are entered

• Click Save

You can also switch to Entry Mode to:

• Review the configured budget details

• Verify that the budget has been applied correctly.

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Implement the Budget in Sales Billing

Now let’s see how the budget control works during billing.

• Open the Sales Bill Window

• Create a new sales transaction in the same series for which the budget was defined.

• Select the item and enter a quantity exceeding the defined budget.

System Warning for Exceeding Budget

• When attempting to save the bill.

• The software will display a warning window showing.

• Items whose quantity exceeds the defined budget

This helps users quickly identify which items have crossed the allowed limit.

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Save Voucher Within Allowed Limit

• Now adjust the quantity to remain within the allowed range.

• Example: Reduce the quantity to 20

• Save the voucher

The system will allow the entry, as it falls within the defined limit.

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System Restriction for Additional Quantity

• Next, create another sales voucher for the same item.

• Enter additional quantity of 5

The software will restrict the entry, since the total quantity exceeds the budget limit.

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Sales Allowed Within Variance Limit

• Now enter only 2 additional quantities.

• Because of the defined variance percentage, the system will allow this entry.

This demonstrates how variance provides controlled flexibility while maintaining budget control.

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Conclusion

Using the Branch + Series + Item Wise Budget feature in Logic ERP, businesses can:

• Control item-wise sales quantities

• Prevent excessive sales beyond planned limits

• Allow controlled flexibility using variance percentage

• Improve inventory and sales planning

This feature is especially useful for stock management, sales monitoring, and budget control.